Administrative Coordinator

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Posted Job Title
Administrative Coordinator - Communication Neuroscience Lab

Job Profile Title
Administrative Coordinator

Job Description Summary
The Communication Neuroscience Lab (CNLab) in the Annenberg School of Communication is looking for an Administrative Coordinator. Working closely with the Senior Lab Manager, the Administrative Coordinator will help plan labwide meetings and teambuilding events, assist with travel arrangements for the lab's Director, prepare for project-specific meetings and reports, and support the day-to-day operations of the lab as a whole.

Job Description
The Communication Neuroscience Lab in the Annenberg School of Communication is an interdisciplinary group of 15+ researchers who focus on catalyzing communication that increases human health and happiness and reduces human suffering by gaining insight into how people coordinate, bond, and influence one another. Our current research projects span different fields, such as climate communication and action, health communication, and social psychology.

We believe that our science is better with a diverse team. We embrace and encourage our lab members' differences in age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics that make our lab members who they are.

Part of having a large, diverse team means we need someone responsible for tracking large amounts of organizational information, staying on top of multiple tasks at once, and planning in advance to make sure things run smoothly. Our ideal coordinator has a strong eye for detail, a desire to support team cohesion by planning organizational and social activities, and an eagerness to gain administrative experience while facilitating meaningful research in a supportive, cross-functional team.

Responsibilities
Working closely with the Senior Lab Manager, the Administrative Coordinator will:

• Provide overall support to the lab's Director, Dr. Emily Falk, which may include: managing busy schedules, making travel arrangements, and copy-editing and formatting formal documents like recommendation letters and grant submissions.
• Coordinate with team members and external collaborators to organize lab-wide or project-related meetings. This may involve managing shared calendars, scheduling meetings, sending reminders, drafting agendas, taking notes, and assisting with progress reports.
• Serve as the initial lab contact person by answering incoming emails to the lab, directing inquiries to appropriate lab members, and drafting various communications to outside individuals, such as collaborators, funders, prospective students, and local community members.
• Plan and coordinate lab social and team-building events, which can involve coordinating catering, making reservations, ordering or picking up supplies, and preparing activities. We are passionate about making time for joy, and you can help make it happen
• Document financial transactions including (but not limited to) travel reimbursements, payments to vendors, and purchases for the lab.
• Enter information on incoming and graduating lab members, ongoing projects, and new publications into existing systems/databases. Use this information to update the lab website, craft posts for lab social media accounts, Dr. Falk's CV, grant reports, and our annual center report to the Dean of ASC.
• Assist with onboarding and offboarding of lab members, and coordinating with other departments to ensure access to facilities, technology, documentation, and other resources.
• Depending on the interests and previous experiences of the coordinator, this position also has the potential to include other administrative parts of the research process, such as: updating study documentation, testing surveys, IRB management, and tracking participant