Administrative Coordinator

About The Company
Switch is a pioneering leader in the design, construction, and operation of advanced data centers that power the future of technology. Under the visionary leadership of Founder & CEO Rob Roy, Switch is committed to revolutionary innovation, operational excellence, and the principle of karma. The company fosters a culture where talented individuals come together to evolve the digital world, emphasizing that innovation extends beyond technology to include people, culture, and purpose. Switch's mission is to create the world's most advanced digital infrastructure, enabling progress for humanity and supporting the growth of the Internet sustainably. As a part of Switch, employees are empowered to contribute to high-impact projects that redefine possibilities in artificial intelligence, cloud computing, and enterprise data solutions.

About The Role
The Administrative Coordinator at Switch plays a vital role in supporting the Construction Management team by providing comprehensive administrative services that facilitate efficient operations. This position involves managing a wide range of tasks including coordinating operational and planning activities, ensuring seamless communication between management and stakeholders, and preparing detailed reports.

The role requires handling administrative functions such as drafting correspondence, welcoming visitors, organizing conference calls, scheduling meetings, and managing travel arrangements and expense reports. The Administrative Coordinator will also assist in preparing presentation materials, maintaining files, and supporting special projects. This position offers an exciting opportunity to work in a fast-paced, innovative environment where your contributions directly impact the future of digital infrastructure and technology development.

Qualifications

• Proven experience in administrative or assistant roles
• Associates or Bachelor's degree preferred
• Excellent oral and written communication skills
• Strong organizational and prioritization abilities
• Proficiency in MS Office 365 (Word, Excel, PowerPoint, Outlook)
• Ability to handle confidential information with discretion
• Experience managing schedules and coordinating meetings
• Demonstrated ability to work independently and as part of a team
• Flexibility to work a varied schedule, including nights and weekends if required
• Willingness to travel as needed based on organizational requirements
• Strong problem-solving skills and resourcefulness
• Ability to influence and collaborate effectively with leadership and staff at all levels

Responsibilities

• Provide ongoing administrative support to the Construction Management team and management staff
• Manage and organize files, including compliance documents, agreements, and industry information
• Assist in preparing presentation materials, reports, and handouts for meetings and conferences
• Coordinate and schedule internal and external meetings, conference calls, and appointments
• Draft, review, and edit correspondence, memos, and reports ensuring clarity and professionalism
• Arrange travel itineraries and accommodations, and process travel expenses and expense reports
• Maintain schedules using Microsoft Outlook and ensure timely updates
• Order office supplies and manage inventory to support team needs
• Track and verify purchase requests, purchase orders, and change orders
• Support special projects and initiatives as assigned by management
• Assist with organizing seminars, conferences, and continuing education activities
• Contribute to a culture of innovation, collaboration, and continuous improvement within the organization

Benefits

• Comprehensive health, dental, and vision insurance plans
• Flexible work arrangements, including remote and hybrid options
• Opportunities for professional development and career growth
• Generous paid time off and holiday leave
• 401(k) retirement savings plan with company matching
• Supportive and innovative work environment that values diversity and inclusion
• Access to industry-leading technology and resources
• Wellness programs and employee assistance initiatives

Equal Opportunity

Switch is an equal opportunity employer committed to fostering an inclusive environment for all employees. We celebrate diversity and are dedicated to providing equal employment opportunities regardless of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other protected status.