Administrative Assistant

Work Location: 920 Memorial City Way, Suite 715, Houston, TX 77024

Employment Type: Full-Time (40 hours per week; M-F); In-person/In-office

Your Role at Walker

Do you thrive in a fast-paced environment and enjoy tackling a variety of tasks? Are you a highly motivated and organized individual with a keen eye for detail? If so, we want to hear from you

We are seeking a highly organized and proactive Administrative Coordinator to support our team. The ideal candidate will have experience in an engineering or architectural environment and a strong ability to anticipate needs before they arise. This role requires exceptional communication, multitasking, and problem-solving skills.

Responsibilities

- Provide incoming telephone coverage when required.

- Edit Word and Excel documents as required by the professional staff. The work performed may at times be of a confidential nature.

- Proofread your work and work from others for accuracy to ensure correct spelling, grammar, content, and style.

- Assist with proposal/project opening processes & data entry.

- Arrange travel when necessary.

- May serve as backup for time and expense data entry.

- Help with Accounts Receivable collections.

- Process project information for shipment via FedEx (i.e., generating shipment labels), which may require lifting in excess of 20 pounds.

- Maintain inventory of office supplies and order as needed. This may include unpacking supplies, which may require lifting in excess of 20 pounds.

- Maintain office cleanliness, including but not limited to all common areas, conference rooms, wellness room, and storage areas.

- Complete or assist with special projects and event preparations as required.

- Prepare management reports as needed.

- Record opportunities, plans, and projects in Deltek as required.

- May provide backup for additional clerical duties when needed.

- Various tasks are required to keep a professional office running smoothly.

Qualifications & Skills

- Education: Associate's or Bachelor's degree required.

- Industry Knowledge: Background in architecture or engineering preferred; familiarity with A/E terminology and processes is a plus.

Technical Skills:

- Proficient in Microsoft Word and Excel.

- Strong office, computer, and internet research skills.

- Deltek experience is a plus.

- Ability to train others in system usage and office procedures.

- Communication: Ability to communicate clearly and professionally, both virtually and in person.

- Writing Skills: Excellent grammar, spelling, formatting, proofreading, and document preparation skills.

Organizational Skills:

- High-level multitasking and time management skills.

- Ability to balance and prioritize short-term deadlines across multiple offices.

- Strong attention to detail and accuracy.

Proactive Mindset:

- Anticipates needs and takes initiative.

- Resourceful, quick-thinking, and adaptable to changing priorities under time pressure.

Personal Attributes:

- Motivated, positive attitude, and willingness to help.

- Patience and flexibility in a fast-paced environment.

- Maturity to maintain confidentiality of information.

Physical Requirements: Ability and willingness to unpack office supplies, including boxes of paper weighing 20+ pounds.

Preferred Experience:

- Prior administrative experience in an architecture/engineering (A/E) setting.

• Annual discretionary bonus program 
• Opportunity to purchase Walker stock – Walker is 100% employee-owned 
• Medical, dental, vision, company-paid life insurance
• Mental wellness benefits  
• Health Savings