Administrative Assistant

Administrative Assistant I
GENERAL STATEMENT OF DUTIES
Performs a variety of administrative, clerical, office and communications duties independently requiring a comprehensive understanding of the organizational and departmental mission, rules, regulations, procedures and services.

DISTINGUISHING FEATURES OF THE CLASS
An employee in this class assists department staff by performing a variety of public contact, administrative, and clerical functions. The employee assists with recruitment, employee records, benefits administration, training coordination, and HR-related communications. Work includes word processing, data entry, filing, serving as receptionist, relaying information and recordkeeping duties. The employee is expected to have a general understanding of the work unit and deliver effective, compliant and employee-focused service across all City departments. The employee works closely with department staff as a communication and administrative partner on a variety of initiatives, as assigned. Work is performed under general supervision of the HR Director and is evaluated for proper application of policies and procedures and for quality and completeness.

Duties And Responsibilities

• Provides customer service to department visitors and callers, answers questions and responds to inquiries on department operations, policies, and procedures, and maintains quality service by following organization standards.
• Assists the department with a variety of financial tasks including but not limited to monthly reports and reconciliations, purchasing operating supplies and materials, compiling information and submitting expenses for