Grants Billing Specialist

Where precision meets impact.

YSS is seeking a sharp, solution-focused Grants Billing Specialist to ensure every grant dollar works as hard as we do. In this role, you'll oversee the financial side of our programs, shaping and maintaining the systems and processes that keep us compliant, efficient, and ready for anything.

Working in a fast-paced environment, you'll tackle a wide array of grant-related accounting tasks—everything from general ledger reviews and financial reporting to preparing year-end audit materials and supporting budgets for new and existing grants. Your work ensures that programs have the financial clarity and support they need to thrive.

What you'll do:

Grant Compliance and Coordination

• Maintain a deep understanding of assigned grants and contracts to guarantee compliance with fund drawdowns.
• Ensure all processes align with federal grant requirements.
• Partner with Program Staff and the Grant Writer to uphold compliance standards.
• Respond promptly to grant-related inquiries from both internal and external stakeholders.

Financial Management and Oversight

• Prepare and submit reimbursement claims to funding sources efficiently and accurately.
• Allocate expenses correctly and make adjustments as needed.
• Track monthly fund usage and reconcile grant spending with the accounting system.
• Identify and communicate corrections to ensure accuracy in general ledger coding.
• Work with supervisors to implement budget revisions, coordinating closely with Program Leaders.
• Submit required reports to grant agencies on time and with precision.

Administrative and Team Support

• Participate in staff meetings and contribute to team discussions.
• Update Administrative Directives and process documents as necessary.
• Support program and internal audits when needed.
• Serve as backup for the Senior Grants Accountant and Grant Writer in monitoring grant pipelines and opportunities.

Please know this is not a complete list of the position's responsibilities. Duties can change.

If you're organized, detail-oriented, and energized by the chance to keep complex grants running smoothly while supporting programs that make a real difference, this is the role for you.

What We Provide...

We believe in your potential, we meet you where you are, and we invest in your future. Beyond the meaningful work, YSS provides the following benefits:

• Supportive leadership team and mission-driven culture.
• Flexibility and autonomy in a collaborative environment.
• Competitive salary
• Comprehensive benefits.
• Health insurance
• Voluntary dental insurance
• Voluntary vision insurance
• Life insurance and long-term disability coverage
• Supplemental accident, critical illness, and hospital indemnity insurance
• Professional liability insurance coverage
• Flexible spending