Executive Administrative Assistant

Company Overview – we are fast-paced machine shop in the North Valley section of Albuquerque. We have been in continuous operation for over 50 years. Our clients include Fortune 500 companies and many Federally funded entities.

The newly created position will be a permanent part-time position designed to accommodate a working parent or anyone seeking consistent part-time hours. 4 to 5 hours per day, 5 days per week is our broad expectation. The specific hours will be agreed to prior to a job offer being made. All in-office hours, with some exceptions made due to illness or other unusual circumstances. No travel required.

Job Responsibilities:

• Scheduling and coordination: Managing calendar of the President including the scheduling of appointments and meetings and keeping the schedule intact.
• Communication: Answering and directing phone calls and handling incoming and outgoing mail and emails.
• Administrative support: Drafting and editing documents, reports, and presentations; preparing memos; and taking meeting minutes. Downloading various reports from operating and accounting systems.
• Office management: Maintaining physical and electronic filing systems, managing office supplies, and handling some basic bookkeeping tasks.
• Clerical duties: Performing data entry, organizing files, and maintaining contact lists.
• Special projects: Assisting with event planning, conducting research, and tracking certain aspects of special projects. Performance of other tasks as required.
• Confidentiality: Maintaining the confidentiality of sensitive information.

Requirements – prior experience as an assistant to a senior level executive. Small to medium size company experience is preferred. Competency with Outlook, Word, and Excel is needed. Some experience with project management software would be very welcome.

As a part-time position, no medical benefits will be offered. Vacation time and sick time are included. The hourly salary will be commensurate with the experience of the successful candidate. We operate in an informal environment so casual attire is fine.

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required for this role. Duties, responsibilities, and activities may change or be assigned at any time with or without notice.

Job Type: Part-time

Pay: $ $24.00 per hour

Expected hours: No more than 25 per week

Benefits:

• Flexible schedule
• Paid sick time
• Paid time off

People with a criminal record are encouraged to apply

Work Location: In person