Administrative Assistant

Job Title: Administrative Assistant

Reports to: Lead Project Manager - Rigging Division
Location: Capitol Heights, MD
Employment Type: Full-Time

Position Summary

We are seeking a detail-oriented and proactive Administrative Assistant to support the Rigging Division. This position plays a key role in maintaining project documentation, assisting with proposal preparation, coordinating communication, and providing day-to-day administrative support. The ideal candidate is organized, thrives in a fast-paced environment, and demonstrates excellent communication and computer skills.

Key Responsibilities

• Prepare and format documents, proposals, reports, and presentations for the Rigging Division.
• Assist with creating and updating project documents, including site plans and equipment positioning diagrams.
• Learn how to create lift plans for crane and rigging operations using specialized software, with training provided.
• Maintain accurate records and filing systems for lift plans, proposals, permits, and safety documents.
• Communicate professionally with customers and internal team members regarding project information and documentation needs.
• Manage the scheduling and distribution of project documents and dispatch sheets to appropriate stakeholders.
• Type, proofread, and submit customer proposals and correspondence with high attention to detail.
• Assist with data entry and updating information in company systems and spreadsheets.
• Support daily administrative activities, including answering phones, organizing meetings, and handling general office tasks as directed.
• Ensure confidentiality and secure handling of sensitive company information.

Qualifications

• High school diploma or equivalent required; associate degree or higher in Business Administration, Construction Management, or related field preferred.
• 1-3 years of experience in an administrative, office support, or project coordination role, preferably in construction, engineering, or similar industry.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with AutoCAD or other technical drawing software is a plus but not required.
• Strong organizational and time-management skills with the ability to handle multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong attention to detail and ability to proofread documents accurately.
• Valid driver's license and clean driving record preferred.

Working Conditions

• Office environment, with prolonged periods of sitting and computer use.
• Occasional lifting of materials up to 25 pounds, and occasional movement of items up to 50 pounds.
• Visual acuity required for reading documents and working with digital systems.

Benefits

• Salary: $ $
• 401(k) Plan
• Medical, Dental, and Vision Insurance – 100% Employer-paid for employees; 50% employer-paid for dependents
• Paid Time Off (PTO) and Flex Days
• AFLAC Supplemental Benefits

Other Requirements

• Must be eligible to work in the United States.
• Ability to pass a drug screening and background check.
• Professional appearance and demeanor.
• High level of personal integrity and commitment to maintaining confidentiality.
• Ability to work independently and as part of a team.

Job Type: Full-time

Pay: $ $30.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending