Administrative / Project Assistant

Who We Are

DMB Construction Corp is a leading contractor specializing in concrete and masonry for commercial, industrial, and federal restoration projects. Our work spans some of New York City's most recognizable skyline towers and historic public structures.

Position Overview

We are seeking an experienced Administrative Assistant with a minimum of 5 years of experience, ideally within construction or a related industry. This role is critical to maintaining accurate documentation, supporting project teams and ensuring smooth day-to-day office and project operations. The ideal candidate is HIGHLY organized, detail-oriented and confident managing large volumes of documents across multiple active projects.

Key Responsibilities

• Maintain and control all project documentation, including contracts, submittals, RFIs, change orders, and correspondence
• Ensure documents are accurately logged, distributed, tracked, and archived in accordance with company and project requirements
• Support Project Managers and executives with administrative and clerical tasks
• Prepare, format, and proofread reports, letters, meeting minutes and internal/external communications
• Coordinate document flow between clients, architects, engineers, subcontractors, and internal teams
• Track deadlines, approvals and revisions to ensure timely compliance
• Assist with meeting coordination, scheduling and follow-up documentation
• Maintain organized digital and physical filing systems across multiple projects
• Provide general office support including phone coverage, data entry and supply coordination as needed

Qualifications

• 5+ years of experience as an Administrative Assistant or Document Control professional (construction industry strongly preferred)
• Demonstrated strength in document control, file management and administrative systems
• Exceptional attention to detail and organizational skills
• Strong written and verbal communication abilities
• Ability to manage multiple priorities in a fast-paced environment
• PROFICIENT in Microsoft Office (Word, Excel, Outlook); STRONG excel experience with construction management platforms a plus
• Professional, dependable, and proactive with the ability to work independently

Benefits

• 401(k) with company contribution
• Medical, dental and vision insurance
• Paid Time Off (vacation, holidays, sick leave)
• Paid Family Leave
• Weekly pay schedule
• Casual dress code
• Company-sponsored events and annual outings
• Onsite – Long Island, Bayport, NY programs

Location: Onsite - Long Island, Bayport, NY

Job Types: Full-time, Part-time, Contract

Pay: $ $35.00 per hour

Benefits:

• 401(k)
• Flexible schedule
• Health insurance
• Paid time off

Education:

• High school or equivalent (Preferred)

Experience:

• Customer service: 1 year (Preferred)

Work Location: In person