Administrative Assistant

Job Description: Part-Time Administrative Assistant (Print & Marketing Agency)

Location: Downtown Riverside
Schedule: Part-Time, 4 days per week (Monday-Thursday preferred), 10:00 AM - 4:30 PM
Reports to: Owner

About Us:
We are a dynamic print and marketing agency that helps businesses stand out through creative design, strategic marketing, and high-quality print solutions. We foster a collaborative, fast-paced environment where attention to detail and client satisfaction are paramount.

Position Overview:
We are seeking a highly organized and proactive Part-Time Administrative Assistant to be the operational backbone of our agency. This role is perfect for a detail-oriented multitasker who thrives on supporting a team and ensuring smooth day-to-day operations. You will be responsible for a diverse range of tasks, from financial administration to supporting marketing campaigns, playing a crucial role in our efficiency and client service.

Key Responsibilities:

Financial & Office Administration (Core Focus):

• Manage all aspects of invoicing: generate client invoices, ensure accuracy, and follow up on payments.
• Assist with Accounts Receivable (AR) and Accounts Payable (AP): process incoming payments, track outstanding balances, and manage vendor bills.
• Maintain organized digital and physical filing systems for financial records, client projects, and vendor contracts.
• Provide general office support, including answering phones, managing email inquiries, and ordering supplies.

Marketing & Project Support:

• Develop, schedule, and publish engaging social media content across platforms (e.g., Instagram, Facebook, LinkedIn) to promote our services and client work.
• Assist in the creation, scheduling, and basic reporting for client and internal email campaigns using platforms like Mail chimp or Constant Contact.
• Support project management by helping to track project timelines, updating client statuses in our project management system (e.g., Asana, Trello), and preparing client-facing materials.
• Proofread and format marketing materials, proposals, and presentations.

Qualifications & Skills:

• Proven experience (2+ years) in an administrative, bookkeeping, or office support role. Agency experience is a major plus.
• Strong proficiency with QuickBooks Online (or similar accounting software) and the Microsoft Office/Google Workspace suites.
• Experience with social media management (content creation, scheduling tools like Hootsuite or Buffer) and email marketing platforms.
• Exceptional organizational skills and the ability to prioritize tasks in a deadline-driven environment.
• Excellent written and verbal communication skills.
• Self-starter with a problem-solving mindset and a "no task is too small" attitude.
• High level of discretion and professionalism when handling confidential financial and client information.

Bonus Points If You Have:

• A basic understanding of graphic design principles or familiarity with Adobe Creative Suite (Canva proficiency is also great).
• Experience in a print production, marketing, or creative agency.
• An eye for design and an interest in current marketing trends.

What We Offer:

• A consistent, flexible part-time schedule in a supportive and creative environment.
• Opportunity to wear many hats and gain broad experience in agency operations.

Job Type: Part-time

Pay: $ $19.00 per hour

Expected hours: 24 per week

Work Location: In person