Facility Services Analyst

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Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other.  We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

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Role Definition

The Facilities Services Analyst (Materials Specialist-Procurement) is responsible for managing procurement activities that support maintenance and facility operations, ensuring timely availability of materials and services to minimize downtime and optimize cost efficiency. This role combines hands-on purchasing execution with strategic sourcing practices, supplier performance management, and compliance with corporate procurement standards. The Materials Specialist serves as the subject matter expert for procurement systems and plays a key role in maintaining accurate data, driving process improvements, and supporting operational continuity.

What you will do

• Source and secure competitive pricing and lead times for materials and services required for facility maintenance and engineering projects, leveraging multiple suppliers to ensure best value and delivery performance.

• Execute purchase orders (POs) for non-stock materials and critical items, including emergency sourcing for unplanned equipment downtime outside normal operating hours.

• Utilize procurement systems (e.g., Coupa, Nextgen) to maintain accurate data entry for materials, suppliers, and transactions; ensure compliance with corporate purchasing policies.

• Prepare and distribute spend analysis and procurement reports to support budget tracking, cost control, and continuous improvement initiatives.

• Manage Pro-Card transactions, reconcile receipts, and maintain documentation for audit compliance.

• Maintain organized records of orders, receipts, and invoices for required retention periods; update daily tracking spreadsheets for visibility and invoicing accuracy.

• Coordinate supplier contract administration, including new contract setup, funding adjustments, and updates to ownership and expiration details; maintain contract tracking tools.

• Receive and reconcile supplier invoices, resolve discrepancies, and follow up on past-due items to ensure timely