Administrative Assistant I

VOA – Texas

Are you looking for a job that makes a difference? Do you have a passion for helping others? We may be the right organization for you: VOA - Texas.

Location: Dallas, TX

Pay: $50,000 per year

Job Type: Full Time

Why you'll love working with VOA-Texas:

• Reliable hours: We will provide a dependable schedule you can count on.
• Career advancement: Our variety of programs allows for many opportunities for growth and development. Opportunities range from administrative positions, service coordinators, property management, and more
• Benefits: Our wide range of benefits includes healthcare plans, a retirement plan, an education assistance program, employee discounts, paid time off, plus more

Day-To-Day

• Coordinates scheduling for inspections, contractor meetings, homeowner appointments, and staff training.
• Manages calendars, schedules tentative appointments, and reserves meeting facilities as needed.
• Maintains organized program files, records, and data systems in compliance with retention and confidentiality policies.
• Supports compliance and audit readiness through accurate and timely documentation and record-keeping.
• Prepares correspondence, regulatory filings, notices, invoices, and routine reports in accordance with established procedures.
• Assists with data entry and reporting in grant and case management systems; maintains related software tools.
• Ensures secure storage of homeowner and client data, following confidentiality and regulatory standards.
• Tracks and coordinates staff training activities and supports onboarding tasks, including coordination with state facilities for new admissions.
• Provides administrative support including preparing emails, letters, reports, meeting minutes, and presentations.
• Screens and routes incoming calls and visitors; handles public inquiries and distributes mail.
• Orders and maintains office supplies; ensures office equipment is operational and arranges maintenance when necessary.
• Assists staff with troubleshooting administrative systems and offers training on internal processes as needed.

Qualifications

• Associates Degree plus four years general office experience OR High School Diploma or equivalent plus six years directly related experience.
• Valid Texas Drivers' License.

Make a living by making a difference. Apply online today

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