Scheduler

Position Summary

The Scheduler is responsible for coordinating the staffing schedule and ensuring appropriate coverage to meet the needs of the residents while maintaining regulatory compliance and optimizing efficiency. This position helps to ensure the smooth operation of the unit through managing scheduling and staffing.

Duties and Responsibilities

1. Develops and maintains staff schedules for the department(s) to ensure adequate coverage for all shifts while optimizing staff resources.

2. Serves as the primary point of contact for employee scheduling inquiries and adjustments.

3. Communicates effectively with department heads, supervisors, and staff members to address scheduling concerns and resolve conflicts promptly.

4. Makes appropriate adjustments to employee schedules based on resident census and other needs.

5. Posts schedule in advance and in accordance with departmental requirements. Ensures scheduling matters are handled consistently and fairly.

6. Tracks and monitors staff attendance and performance metrics, such as punctuality and overtime hours. Notifies supervisor of concerns, when appropriate.
7. Ensures that worked hours, overtime hours, shift differential, bonus pay, paid time off, bereavement, jury duty and department/unit transfers are appropriately documented on the employee schedule and timecard. Assists with PBJ reporting, as needed.

8. Identifies and communicates trends and areas for improvement and implement strategies to optimize scheduling efficiency and staff satisfaction.

9. Provides training and support to staff members on scheduling procedures, timekeeping systems, and relevant policies.

10. Collaborates with leadership to develop and manage the scheduling budget, including forecasting staff needs, monitoring labor costs, and identifying opportunities for cost savings based on current census.
11. Proactively identify opportunities to streamline scheduling processes, enhance communication channels and improve overall operational effectiveness.
12. Performs other duties as assigned.

What We Offer

• Competitive salary based on experience and qualifications
• On-site dining with options and a Starbucks on campus
• Bargain Room
• Gift shop
• Daily Pay
• 401k with company match
• Paid Time Off
• Holiday Pay
• 24/7 employer assistance programs (EAP) to help resolve problems that may occur (personal, financial, marital, legal)
• Full and Part time staff are eligible for medical, dental and vision options and more.

Qualifications

Required: high school diploma or GED equivalent, at least three years of experience in staff scheduling or relevant experience and prior experience using scheduling software and Microsoft Office Suite.
Preferred: associate or bachelor's degree in healthcare or related field and prior experience in a healthcare or senior living setting.

Westminster Village North is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.