Administrative Assistant

Position : Advancement Operations Assistant - Admin Assistant

Location : Boston, MA - Hybrid

Duration : Contract (40 hrs/ week)

We are seeking an Advancement Operations Assistant to support the operational and administrative functions of a university advancement team. This role is well-suited for a highly organized professional with strong administrative skills who enjoys supporting fundraising, alumni engagement, and donor-related operations in a higher education setting.

The role involves close collaboration with advancement leadership and cross-functional teams to ensure smooth day-to-day operations.

Key Responsibilities

Administrative & Operations Support

Provide administrative support to the advancement operations team and leadership

Manage calendars, schedule meetings, and coordinate logistics

Serve as a first point of contact for phone, email, and in-person inquiries

Maintain office supplies, mail distribution, and shared workspaces

Systems & Data Support

Assist with maintaining advancement databases and internal systems

Perform data entry, document management, and basic reporting

Maintain shared drives, internal documentation, and SharePoint sites

Team & Project Coordination

Support onboarding activities for new team members

Assist with internal meetings, trainings, and occasional events

Coordinate travel arrangements and expense documentation

Stakeholder Communication

Communicate professionally with donors, alumni, faculty, staff, and external partners

Respond to inquiries in a timely and service-oriented manner

Required Qualifications

1–3 years of administrative or office support experience

Strong organizational and time-management skills

Excellent written and verbal communication abilities

Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

Detail-oriented with the ability to multitask and prioritize effect