Project Coordinator, Initiatives

Job Tittle: Project Coordinator - Initiatives

Career Level: Entry Level, Early Career 

Position Type: Regular, Full Time, Salaried, Exempt

Location: Lititz, PA
 

MISSION: (The essence of the job)

Rock Lititz is seeking a highly organized, detail-oriented, and self-motivated Project Coordinator to support the Initiatives team through the non-profit, Workforce LIVE, and events held on the Rock Lititz campus. This role is ideal for someone who thrives in fast-paced environments, works independently, and enjoys creating new efficiencies and systems to support complex projects.

The Project Coordinator will manage administrative, logistical, and systems-based responsibilities across education initiatives, nonprofit governance, and event operations—serving as a key connector between planning, execution, and data collection.

OUTCOMES: (What must get done and how will we measure success) 

Workforce Live (50%)

National Education Initiatives

• Coordinate and support national education programs and initiatives
• Oversee the creation, organization, and distribution of educational materials
• Manage shipping logistics and timelines for program materials
• Coordinate directly with participating schools and education partners
• Collect and organize implementation feedback, outcomes, and program data
• Maintain accurate documentation and reporting related to program delivery

Nonprofit Administration & Governance

• Provide administrative support for Workforce Live board and officer meetings
• Prepare meeting materials, agendas, notes, and follow-up documentation
• Track action items and support ongoing communication with board members
• Assist with basic tracking and organization of donor paperwork and related documents

Nonprofit Events

• Assist with the planning and execution of Workforce Live events
• Support logistics, timelines, communications, and post-event follow-up
• Help track attendance, engagement, and event outcomes

Rock Lititz Events & Conferences (50%)

Event Systems & Data Management

• Oversee and maintain event management platforms and applications
• Manage CRM systems related to  events, conferences, and attendees
• Develop and maintain efficient systems for data collection and reporting
• Identify opportunities to streamline planning and post-event workflows

Ticketing & Attendance

• Serve as the primary point person for ticketing systems
• Manage attendance tracking, reporting, and data accuracy
• Coordinate with internal stakeholders to ensure smooth registration and check-in processes

Administrative & Communications Support

• Manage Box