Operations Assistant

Operations and Administrative Assistant

Location: San Diego, CA (Hybrid, Full-Time)

Organization: San Diego County Dental Society (SDCDS)

About Us:

The San Diego County Dental Society (SDCDS) is a professional membership organization serving over 2,000 dentists across San Diego County. Our mission is to support our members through advocacy, education, and resources that elevate the practice of dentistry and improve oral health in our community. We're a small, dedicated team looking for a proactive, detail-oriented Operations Assistant to help ensure our office, events, and communications run smoothly.

Position Summary:

The Operations & Administrative Assistant plays a vital role in supporting the daily operations, with a focus on administrative support, event coordination, and communications with the Board and Committees of the San Diego County Dental Society (SDCDS). This position ensures the smooth functioning of organizational activities by managing administrative processes, coordinating meetings and events, and assisting with board and committee operations.

The Operations and Administrative Assistant oversees day-to-day operations including document management, reimbursements, travel arrangements, and financial tracking on specific projects. They provide direct support to the Executive Director, Board of Directors, and key committees by preparing materials, managing logistics, and ensuring effective communication.

In addition, this role supports event planning from concept to completion — securing venues, coordinating vendors, managing registrations, and ensuring an excellent experience for participants. The Assistant also assists with internal and external communications, including newsletters, marketing emails, and stakeholder outreach, helping to maintain SDCDS's reputation for professionalism and community engagement.

Key Responsibilities:

• Manage day-to-day organizational operations including meeting scheduling, document management and vendor and sponsor coordination.
• Provide logistical and administrative support for SDCDS events, meetings, and continuing education programs.
• Support board and committee meetings by preparing materials, documenting minutes, and managing logistics.
• Assist SDCDS Executive Director and staff with operational projects.
• Troubleshoot basic IT issues and support technology setup for meetings and events.
• Maintain and update member database, ensuring data accuracy and integrity.
• Communicate with members, Board and committees and via email, phone, and written correspondence.
• Assist with marketing emails, event registration tools, and internal communications.

Why Join Us?

At SDCDS, you'll be part of a supportive, purpose-driven team that values collaboration, innovation, and professional growth. This is a great opportunity to build experience in nonprofit operations, event coordination, and member relations while contributing to the well-being of the dental community.

Compensation: $25 hr

Full-time position with benefits, including health, dental, and retirement plan options.

How to Apply:

Please submit your resume and a brief cover letter. Applications deadline is Jan 5th 2026

Education & Experience

• Associate's or Bachelor's degree in Business Administration, Communications, Event Management, or related field (or equivalent experience).
• Minimum 2 years of administrative, operations, or events experience (nonprofit or membership-based organization preferred).
• Experience working with customer relationship management (CRM) systems or databases.

Technical Skills

• Proficiency in Microsoft Office Suite (Word, Adobe ,Excel, Outlook, PowerPoint).
• Familiarity with Zoom, Google Workspace, and cloud-based file systems (e.g., Dropbox, SharePoint).
• Ability to troubleshoot basic IT issues (remote meeting tools).
• Comfortable learning and using event management and communication tools (e.g., Eventbrite, Constant Contact, Canva).

Administrative & Operational Abilities

• Strong organizational skills with the ability to manage multiple tasks and prioritize competing deadlines.
• High attention to detail for managing meeting materials, event logistics, and accurate data entry in member databases.
• Ability to maintain office supply inventories, schedule maintenance or repairs, and oversee vendors and contractors.
• Reliable support for scheduling and coordinating meetings, preparing agendas, and documenting minutes.

Event Management

• Ability to plan, coordinate, and oversee logistics for in-person and virtual events (e.g., continuing education courses, networking events).
• Experience coordinating event setup, vendor communication, registration tracking, and attendee support.
• Comfortable working occasional evenings or weekends as needed for events.

Communication & Interpersonal Skills

• Excellent verbal and written communication skills for member, sponsor, and board interaction.
• Customer service-oriented with a friendly and professional demeanor.
• Comfortable communicating with a wide range of stakeholders, including dentists, sponsors, board members, and vendors.
• Ability to maintain confidentiality and represent the organization with integrity.

Professional Characteristics

• Self-starter with a can-do attitude and willingness to pitch in where needed.
• Flexible and adaptable in a fast-paced, team-oriented environment.
• Commitment to the mission and values of SDCDS, with a desire to support the dental professional community

Job Type: Full-time

Pay: $25.00 per hour

Expected hours: 40 per week

Work Location: Hybrid remote in San Diego, CA 92123