Administrative Assistant

SUMMARY OF POSITION FUNCTION:

Performs complex administrative tasks and provides administrative support to a department head and/or manager. May also train clerical support staff.

MAJOR DUTIES AND RESPONSIBILITIES:

 Types business letters, memorandums, reports, charts, etc. on a personal computer.

 Composes and prepares routine correspondence for signature.

 Establishes and maintains confidential files and records.

 Proofreads and corrects grammatical, punctuation and spelling errors.

 Maintains calendar and schedules appointments; sends/receives incoming and outgoing mail and faxes; and follow-ups on dates for action items.

 Attends departmental meetings; takes notes and prepares/distributes meeting minutes.

 Orients new personnel to Job Corps and the Center's policies and procedures.

 Answers telephone and direct calls to the appropriate person.

 Orders and maintains office supplies and equipment.

 Operates office machines and instructs others in the operation of same.

Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as needed to meet the ongoing needs of the organization.

SKILLS/COMPETENCIES:

 Ability to generate standard business letters, forms, contracts, proposals, presentations, etc. Strong understanding of and ability to use internet search engines

 Excellent interpersonal skills and communication skills both verbal and written

 Meticulous documentation/recording skills and attention to detail; excellent time management and organizational skills

 Ability to handle multiple tasks

 Proficient in the use of computer software such as MSWord, Excel, Power Point, Desktop Publishing, Outlook, etc.

 Ability to operate office equipment

EDUCATION REQUIREMENTS:

 High School Diploma or equivalent.