Events Coordinator

Location:

Westwood Golf Course, Yakima, WA

Position:

Events Coordinator / Assistant Manager

Type:

Full-time

Position Overview

The Events Coordinator / Assistant Manager plays a key role in the day-to-day success of Westwood Golf Course. This position oversees the planning and execution of private events, supports FOH and BOH operations, maintains an up-to-date website, and ensures excellent customer service across the restaurant/bar, banquet space, pro shop, and driving range. This role is ideal for someone who is organized, detail-oriented, and thrives in a fast-paced, community-oriented environment.

Key Responsibilities

Event Coordination (60%)

• Serve as the primary contact for all banquet, league, tournament, and private event inquiries.
• Provide event proposals, pricing details, and customized options (including driving range bay rentals, bar packages, and food menus).
• Manage event bookings through AlleyTrak and maintain an accurate events calendar.
• Coordinate event logistics—timelines, staffing, room setup, décor, menu selection, and audio/visual needs.
• Work with the kitchen team to communicate headcounts, menu changes, dietary needs, and event timing.
• Oversee event execution onsite to ensure a smooth, high-quality guest experience.
• Conduct post-event follow-ups and gather feedback.

Assistant Management (35%)

• Support daily FOH operations including opening/closing procedures, table service flow, seating, and bar support.
• Supervise FOH staff during shifts—providing direction, resolving guest issues, and maintaining service standards.
• Step in on the floor as needed: serving, running food/drinks, bussing, hosting.
• Oversee driving range activity and guide guests on bay reservations, walk-ins, and Inrange technology use.
• Assist with pro shop transactions during busy periods or staff shortages.
• Maintain communication with the kitchen and bar teams to ensure smooth operations.
• Help train new employees and reinforce Westwood service expectations.

Website & Communications (5%)

• Keep the Westwood website (Squarespace) updated with current menus, hours, events, league info, and seasonal announcements.
• Update event pages as new offerings are launched.
• Edit, upload, and refresh content regularly to ensure accuracy and alignment with branding.
• Assist with small marketing tasks as needed (posting events, simple social updates, etc.).

Qualifications

• 1–2 years of hospitality, event coordination, restaurant management, or related experience preferred.
• Strong organizational skills with the ability to manage multiple events at once.
• Excellent communication skills and a guest-first mindset.
• Leadership abilities and comfort managing FOH teams.
• Ability to problem-solve under pressure and stay calm during peak periods.
• Experience with or willingness to learn:
• Toast POS

AlleyTrak
(event & bay reservation management)

Inrange
(driving range technology)

Squarespace
(website updates)

• Ability to lift up to 30 lbs and be on your feet for long periods.
• Availability on evenings, weekends, and event-heavy days.

Working Style We Value

• Friendly, professional, and guest-focused demeanor.
• A collaborative team player who jumps in wherever needed.
• Self-motivated, efficient, and detail oriented.
• Strong follow-through and reliability.

Schedule & Compensation

• Full-time position (schedule varies based on events and seasonal needs).
• Competitive hourly wage or salary depending on experience.
• Event gratuity opportunities.
• Employee golf and dining perks.

Please email your resume to or better yet, bring a copy of your resume into the pro shop