Administrative Assistant

Job Overview:
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will have excellent communication skills and the ability to multitask in a fast-paced environment.

Responsibilities:
- Answer and direct phone calls

• Greet visitors and direct them to the appropriate person or department

• Maintain office supplies and place orders when necessary

• Proficient in using social media platforms (such as LinkedIn, Facebook, and Instagram) to publish company updates and enhance brand visibility.

• Coordinate and schedule appointments, meetings, and travel arrangements

• Manage calendars and arrange pick ups

• Prepare and distribute correspondence, memos, and reports

• Assist with project coordination and follow up on action items

• Perform data entry and maintain electronic and hard copy filing systems

• Assist with bookkeeping tasks using QuickBooks

• Provide general administrative support to staff as needed

• Assist with onboarding tasks such as preparing paperwork, setting up workstations, and maintaining employee records.

• Assist with basic expense tracking, vendor communication, and small purchasing tasks

• Take meeting minutes and distribute them promptly.

• Send periodic email updates or newsletters to customers using email marketing tools (e.g., Mailchimp, Constant Contact, etc.)

Qualifications:
- Proven experience as an administrative assistant or in a similar role
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Strong organizational skills with the ability to prioritize tasks effectively
- Excellent verbal and written communication skills
- Attention to detail and problem-solving skills
- Ability to maintain confidentiality of sensitive information

Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

If you meet the qualifications listed above, we encourage you to apply for this position. We offer competitive compensation and benefits packages. Please submit your resume for consideration.

Job Type: Full-time

Pay: $3,500.00 per month

Benefits:

• Paid time off

Ability to Relocate:

• La Puente, CA 91746: Relocate before starting work (Required)

Work Location: In person