Front Desk Manager

Job Summary
We are seeking an energetic and highly organized Front Desk Manager to lead our front office operations with enthusiasm and professionalism. In this pivotal role, you will be the first point of contact for visitors, clients, and team members, ensuring a welcoming environment while efficiently managing administrative tasks. Your proactive approach and exceptional customer service skills will help streamline daily operations, support office management, and uphold a positive, professional atmosphere. This paid position offers an exciting opportunity to utilize your office management expertise and grow within a dynamic team.

Duties

• Greet visitors, clients, and staff warmly, providing outstanding customer support and ensuring a positive first impression
• Manage multi-line phone systems with professionalism, directing calls accurately and courteously using proper phone etiquette
• Oversee appointment scheduling and calendar management using tools like Google Workspace and Microsoft Office to coordinate meetings effectively
• Handle data entry, filing, and document proofreading to maintain accurate records and ensure clear communication across departments
• Support office management tasks such as supply inventory, mail distribution, and maintaining cleanliness of the front desk area
• Utilize QuickBooks for basic bookkeeping tasks including invoicing, expense tracking, and financial record keeping
• Assist with clerical duties such as typing correspondence, managing office emails, and supporting administrative projects as needed

Skills

• Proven experience in office management or administrative support roles with strong organizational skills
• Excellent computer literacy including proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and data entry skills
• Familiarity with multi-line phone systems and phone etiquette to handle inquiries professionally
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Prior experience as a dental or medical receptionist or personal assistant is advantageous
• Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
• Attention to detail for proofreading documents and maintaining accurate records
• Knowledge of bookkeeping software such as QuickBooks for basic financial transactions
• Exceptional customer service skills with a friendly demeanor and positive attitude
• Time management skills to prioritize tasks effectively throughout the day

Join our team as a Front Desk Manager where your enthusiasm, organizational prowess, and dedication will make a meaningful impact every day We value proactive professionals who thrive on delivering excellent service while supporting smooth office operations. This is more than just a front desk role—it's your chance to be at the heart of our vibrant workplace community.

Pay: $60, $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person