Administrative Assistant

George J. Igel & Co., Inc.

Administrative Assistant

Reports to:

FLSA Status: Non-exempt

Hours: 7:00 AM – 4:00 PM (one (1) hour lunch)

Job Location: 3500 Alum Creek Drive, Columbus, OH This position is primarily in person, with hybrid work capabilities.

General Overview: Under direct supervision, the Administrative Assistant will support various administrative tasks in the Field Operations department and dispatch unit. This person consistently demonstrates Integrity, Gratitude, Excellence, and Leadership.

Responsibilities:

• Supports trucking and backend operational workflows
• Collects, receives, sorts, and processes trucking tickets
• Matches tickets to corresponding invoices, verifies accuracy, and resolves discrepancies
• Codes tickets and invoices from vendors and subcontractors
• Communicates with field leadership, Project Management, subcontractors, and trucking brokers regularly regarding tickets and invoicing
• Acts as a backup to Dispatch and supports field operations as needed
• Assists with administrative tasks including data entry, report generation, and documentation preparation
• Assists with tracking subcontracted trucking usage and paving-related costs
• Supports the execution and tracking of contract-related documents for trucking vendors
• Responds to inquiries from the accounting team and resolves discrepancies related to accounts payable
• Attends meetings related to trucking, field operations, or administrative processes
• Knows and adheres to all Company policies and procedures
• Performs other duties as assigned

This list is non-exhaustive. Job responsibilities may vary based on operational needs and the instructions of the employee's supervisor.

Knowledge, Skills, and Abilities:

Knowledge of scheduling and dispatching practices, knowledge of Microsoft Office Suite, knowledge of grammar, spelling, and punctuation. Skilled communicator, skilled in organizing resources. Ability to use digital platforms and systems, ability to make independent decisions with guidance, ability to solve problems, ability to occasionally lift and carry up to 25 pounds, ability to stand, walk, and sit for extended periods, ability to work in a fast-paced and dynamic environment, ability to follow verbal and written instructions, ability to communicate effectively orally and in writing, ability to learn new skills.

Qualifications:

• High School Diploma or GED preferred
• 1-2 years of administrative experience preferred
• Must successfully pass a drug screening (George J. Igel & Co., Inc. is a SUPR Drug-Free Workplace and tests for marijuana )
• Must maintain an MVR (Motor Vehicle Record) that meets the Company's eligibility requirements