Administrative Assistant II

Announcement Open Until Monday December 8, 2025, at 5pm

Grade 9: Minimum Wage $18.63 per hour

Dept/Div: Multiple /N/A- FLSA Status: Non-Exempt

General Definition of Work

Performs intermediate skilled administrative support work assisting with a variety of complex office assistance and administrative tasks, providing primary administrative support in a division or department, preparing and maintaining detailed, complex and/or confidential records and files, preparing complex and specialized reports, assisting the public, and related work as apparent or assigned. Work is performed under the limited supervision of the assigned supervisor.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

Essential Functions

Greets visitors, citizens and customers; answers telephone; provides information, answers questions and responds to inquiries and complaints; forwards calls to appropriate party; assists the public with the completion of records, applications, etc.; directs visitors to appropriate party.

Performs research; coordinates with other departments and agencies.

Types a variety of documents including correspondence, forms, reports, purchase orders, requisitions, resolutions, ordinances, proclamations, and related documents, etc., where a knowledge of format and presentation is necessary; answers routine correspondence independently.

Enters a variety of complex data into computer system; gathers and compiles detailed information; prepares a variety of complex and specialized reports and spreadsheets; checks and reviews a variety of data for accuracy, completeness and conformance to established standards and procedures; enters and retrieves sensitive and restricted information into computer system.

Maintains daily calendar of appointments; schedules and coordinates inspections, meetings, appointments, conferences, etc.; makes travel and lodging arrangements; assists with event preparation and catering.Prepares and maintains a variety of office files, accounts and other complex and specialized records; compiles information and verifies data.

Coordinates and assists with budget process; collects payments and fees; issues receipts; processes accounts receivable, accounts payable, payroll, budgetary and other financial data; codes and reconciles invoices with