Payroll Administrator

Position Summary

The Payroll Administrator plays a vital role in ensuring accurate and timely processing of payroll transactions. This position requires meticulous attention to detail, knowledge of payroll regulations, and effective communication skills. The Payroll Administrator will work closely with various departments to manage payroll processes, resolve inquiries, and contribute to the overall efficiency of the organization's payroll function.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

• Payroll Processing:
• Execute end-to-end payroll processing for all business entities, ensuring accuracy in calculating wages, taxes, and deductions.
• Ensure accurate deductions and contributions are reflected in the payroll system.
• Oversee the processing of employee time sheets, ensuring compliance with state, federal, and union regulations.
• Verify and reconcile reported hours, overtime, and other relevant details on time sheets.
• Process new hires, terminations, and changes to employee payroll information.
• Process manual checks and distribute payroll checks to employees.
• Assist with initial paperwork required for public works jobs and/or contracts requiring certified payrolls. Process certified payroll, OCIP & CCIP.
• Union Rate Administration:
• Manage and administer union pay rates, ensuring accurate application of rates based on collective bargaining agreements.
• Stay informed about changes in union wage rates and update payroll systems accordingly.
• Compliance:
• Stay updated on payroll regulations, tax laws, and compliance requirements to ensure accurate and lawful payroll processing.
• Prepare and submit payroll-related tax forms and reports.
• Stay current on union agreements, ensuring payroll processes align with negotiated terms.
• Collaborate with union representatives to address queries and clarify payroll-related matters.
• Manage wage garnishments and verification of employment requests.
• Respond to government agencies/subpoenas regarding employee wages garnishment and payroll taxes.
• Time and Attendance:
• Manage time and attendance systems, ensuring accurate recording of employee work hours, paid time off, and other related data.
• Recordkeeping:
• Maintain accurate and up-to-date payroll records, including employee information, tax withholdings, and other payroll-related documentation.
• Payroll Reporting:
• Generate and distribute payroll reports to relevant departments, providing insights into labor costs and other payroll-related metrics.
• Prepare monthly reports and payments for our union connections.
• Reconcile 941's and quarterly reports.
• Year-End Processes:
• Prepare, process, and distribute year-end reports, including W-2 forms and other required documentation.
• Coordinate with external auditors for payroll-related audits.
• Communication:
• Respond to employee inquiries regarding payroll, taxes, and benefits in a timely and professional manner.
• Collaborate with HR and finance teams to address payroll-related issues.
• Coordinate and communicate with HRIS Payroll