Sales & Purchases AdministratorOrion Design and Print • Barnet, England, United Kingdom
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Sales & Purchases Administrator
Orion Design and Print
- Barnet, England, United Kingdom
- Barnet, England, United Kingdom
Über
The Role
Support the sales team by preparing quotes, order confirmations, and client documentation.
Process sales orders accurately, ensuring all specifications, artwork details, quantities, and delivery requirements are correct.
Raise and manage purchase orders with suppliers, confirming costs, lead times, and delivery details.
Track deliveries with suppliers and couriers, providing proactive delivery updates to clients and internal teams, and resolving any delivery issues.
Coordinate overseas deliveries, including booking international shipments and preparing and issuing commercial invoices and export documentation as required.
Coordinate artwork approvals and production schedules with internal teams and external partners.
Maintain accurate records of sales orders, purchase orders, and deliveries within the CRM and internal systems.
Reconcile supplier invoices against purchase orders and flag discrepancies.
Assist with basic stock control and reordering of core products where required.
Pick and pack weekly orders, ensuring items are accurately prepared, checked, and ready for dispatch.
Handle day-to-day administrative tasks to ensure the smooth running of the sales and purchasing function.
Support issue resolution relating to orders, deliveries, or quality concerns, keeping internal teams informed.
Skills Required and Experience
2+ years’ experience in a sales administration, purchasing, or operations role, preferably within print, promotional merchandise, or a production-based environment.
Highly organised and methodical, with excellent attention to detail.
Confident working with numbers, pricing, and order data.
Strong communication skills, both written and verbal, with the ability to liaise professionally with suppliers and colleagues.
Comfortable juggling multiple orders and priorities in a fast-paced environment.
Able to work to deadlines and remain calm under pressure.
Strong computer skills, with advanced Microsoft Excel knowledge including reporting, formulas, and data handling, alongside confident use of CRM systems and Outlook.
A proactive team player who enjoys supporting others and improving processes.
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Sprachkenntnisse
- English
Hinweis für Nutzer
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