Clinical Services Representative I

Position Information

Recruitment/Posting Title

Clinical Services Representative I

Job Category

Staff & Executive - Administrative & Support

Department

RHUDA - New Brunswick

Overview

New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating universitywide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Clinical Services Representative I in the Rutgers Health University Dental Associates (RHUDA) at the Rutgers School of Dental Medicine (RSDM).

Under general supervision, the Clinical Services Representative I carries out a variety of front desk services related to cash collections. Additionally, this individual serves as a receptionist, maintains appointment books, requests charts, posts payments, enters and updates patients' demographic and insurance information and collects copayments.

Essential Duties and Responsibilities include the following:

• Registers patients presenting for treatment at the Rutgers Health University Dental Associates. Enters all biographic and insurance information into the appropriate computer system. Checks patient identification as required by RSDM/RHUDA policies. Audits that patient data, such as address, is current.
• Obtains a copy of patients' Medicaid/Medicaid HMO card each month, verifies and updates information as needed.
• Ensures that the designated insurance copayment is collected before the patient is seen by the student.
• Responsible for the collection and posting of patients' payments. Ensures that the patients' payments are recorded properly. Prepares computer receipts for patients.
• Requests charts for patients of record who will be seen the next day.

FLSA

Nonexempt

Grade

185

Salary Details

Minimum Salary

27.630

Mid Range Salary

28.130

Maximum Salary

28.970

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status

Full Time

Working Hours

Standard Hours

40.00

Daily Work Shift

Day

Work Arrangement

This position requires a fully on-site work arrangement.

Union Description

Teamsters 97

Payroll Designation

PeopleSoft

Seniority Unit

Terms of Appointment

Staff - 12 month

Position Pension Eligibility

PERS

Qualifications

Minimum Education and Experience

• Three (3) years of progressively responsible clerical experience required, of which one year must have been in a business setting involving cash collections.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Excellent interpersonal and communication skills.
• Must be computer literate, including proficiency in Word and Excel.

Preferred Qualifications

• Preference will be given to those with at least three (3) years of prior dental front desk experience.
• Associate's degree preferred but not required.

Equipment Utilized

Physical Demands and Work Environment

PHYSICAL DEMANDS:

• Standing, walking, bending and talking.
• Must be able to lift and more supply boxes, 10 pounds

WORKING ENVIRONMENT:

• Clinic and office operation. Moderate noise.

Special Conditions

Posting Details

Posting Number

25ST2549

Posting Open Date

12/10/2025

Special Instructions to Applicants

Regional Campus

Rutgers Biomedical and Health Sciences (RBHS)

Home Location Campus

Off Campus

City

New Brunswick

State

NJ

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address:

Required fields are indicated with an asterisk (*).

• * Do you have three (3) years of progressively responsible clerical experience, of which at least one year must have been in a business setting involving cash collections?
• Yes
• No

Required Documents

• Resume/CV

Optional Documents

• Cover Letter/Letter of Application