Executive Assistant/Office Manager

The PEI Business Women's Association (PEIBWA) is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support executive leadership with a focus on conference coordination, executive scheduling, and cross-border administrative support. Although PEIBWA is based in Canada, this role is fully remote and open to qualified candidates located in the United States.

The ideal candidate is a strong communicator with experience supporting senior leaders, managing multiple priorities, and coordinating events or conference-related requests. This role plays a key part in ensuring smooth executive operations and professional representation across U.S.-based activities.

Responsibilities

• Provide high-level administrative and executive support to senior leadership
• Coordinate and manage conference requests, event logistics, and meeting arrangements, particularly for U.S.-based initiatives
• Manage executive calendars, schedule meetings, and coordinate across multiple time zones
• Handle professional correspondence, emails, and documentation with discretion and accuracy
• Prepare reports, agendas, presentations, and briefing materials for executive use
• Liaise with vendors, partners, speakers, and stakeholders related to conferences and events
• Track deadlines, follow up on action items, and ensure timely completion of executive tasks
• Maintain organized records, files, and digital documentation
• Support additional executive and administrative projects as assigned

Qualifications & Experience

• Proven experience as an Executive Assistant, Administrative Assistant, or similar senior support role
• Strong organizational and time-management skills with the ability to handle competing priorities
• Excellent written and verbal communication skills
• Experience coordinating meetings, events, or conferences is highly preferred
• Proficiency with standard business tools (email, calendars, document management, virtual meeting platforms)
• Ability to work independently in a fully remote environment
• High level of professionalism, discretion, and attention to detail
• Must be based in the United States and legally authorized to work remotely

Work Environment

• 100% Remote Position
• Collaborate with a Canada-based organization while supporting U.S. operations
• Structured responsibilities with flexibility typical of a remote executive support role

Why Join PEI Business Women's Association

• Opportunity to support a mission-driven organization focused on empowering women in business
• Fully remote role with cross-border exposure
• Collaborative and professional work environment
• Opportunity to make a meaningful impact through executive and event support

PEI Business Women's Association is an equal opportunity organization and values diversity, inclusion, and professional excellence.

Job Type: Full-time

Pay: $64, $68,906.34 per year

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance

Experience:

• Executive administrative support: 2 years (Preferred)

Work Location: Remote