Payroll Operations and Tax Supervisor

Working Title: Payroll Operations and Tax Supervisor
Job Class: Finance Accounting Supervisor
Agency: Minnesota Management & Budget

• Job ID: 91131
• Location: St. Paul
• Telework Eligible: Yes
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 12/31/2025
• Closing Date: 01/13/2026
• Hiring Agency/Seniority Unit: Minnesota Management & Budget / Confidential
• Division/Unit: Statewide Payroll / Payroll Management
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $ $60.24 / hourly; $87,654 - $125,781 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 217 - Commissioner's Plan
• FLSA Status: Exempt - Executive
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Minnesota Management and Budget (MMB) is seeking a Payroll Operations and Tax Supervisor to oversee payroll processing operations and ensuring compliance with federal, state, and local tax regulations. This role supervises payroll staff to ensure accurate and timely payroll delivery for nearly 60,000 employees across all state agencies. The Payroll Operations and Tax Supervisor also leads tax administrators to ensure tax reporting, reconciliations and audits are completed daily.

Working closely with the Systems and Communications Supervisor, this position requires strong leadership, technical expertise, and a commitment to process improvement and compliance.

Job duties for this position include:

Leadership & Collaboration

• Train, mentor, and evaluate payroll staff to build high-performing teams.
• Define clear performance expectations and actively coach staff through regular feedback and evaluations to support staff development and accountability.
• Provide guidance and support to payroll staff in resolving complex payroll issues and ensuring adherence to policies.
• Coordinate with HR and Finance to maintain data integrity and resolve discrepancies, aligning payroll data with workforce and budget planning.
• Foster a collaborative, inclusive, and accountable work environment aligned the strategic objectives of the Accounting Services Division, MMB, and the State of Minnesota.

Payroll Operations and Tax Compliance

• Thorough knowledge, or ability to independently obtain knowledge, about all laws, regulations, union contracts, and other factors that affect the payroll process.
• Manage payroll cycle execution by supervising wage calculations, tax withholdings, benefit deductions, garnishments, and adjustments to ensure accuracy and timeliness.
• Review and validate payroll system outputs to confirm completeness, accuracy, and compliance with state and federal regulations.
• Lead the review phase of all debt deduction documents submitted by courts, attorneys, sheriffs, and other collection agencies for deduction from state employees' pay.
• Implement and monitor internal controls to safeguard payroll accuracy and prevent errors or fraud.

Process Improvement

• Identify and drive process improvements to enhance efficiency, automation, and customer service in payroll operations and tax.
• Consult with the payroll director in determining policies and procedures to be followed by the payroll offices and all state agencies in processing their payrolls.
• Work closely with Compensation and Labor Relations in the development of procedures for contract settlements.
• Participate in discussions/problem solving activities with Labor Relations, SEGIP or the appropriate group for cost projections in the areas of economic or non–economic bargaining proposals and determining the impact of such proposals to payroll processing.

Reporting & Analysis

• Maintain documentation and audit trails for all payroll transactions to support transparency and compliance.
• Communicate payroll and tax updates to leadership and employees in a clear, accessible manner.
• Lead reconciliation efforts by comparing payroll records with financial accounts, investigating discrepancies, and implementing corrective actions.
• Coordinate with HR and Finance to maintain data integrity and resolve discrepancies, aligning payroll data with workforce and budget planning.
• Provide information and advice to the Compensation and Labor Relations teams on changes proposed during contract negotiations and explain the ramifications to current payroll process.

Telework options for this position are dependent on where the employee lives. With approval, employees that live within 50 miles from the primary work location may telework up to 50%. Employees that live 50 miles or more from the primary location
and live in Minnesota
may telework more than 50% with approval.

Minimum Qualifications
To facilitate proper years of service crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held. Candidates must clearly demonstrate all the following qualifications on their resume. Resume tips are available
here
.

• Four (4) years of experience with knowledge of the Statewide Integrated Financial Tools (SWIFT) and/or a similar complex accounting and procurement system, along with a thorough working knowledge of the general ledger.

Experience must include:

• Demonstrated leadership experience that includes any of the following:

• Experience as a supervisor, team lead, lead worker, or project lead;

• Completion of a State leadership development program, such as Emerging Leaders Institute (ELI) or Senior Leadership Institute (SLI), or completion of a similar or equivalent leadership program through another organization; OR

• A paid or unpaid position leading a program or chairing a committee, such as an employee resource group (ERG) and the experience must include 1+ years of identifying issues, goals, and strategic actions and 100+ hours per year time commitment.

• Demonstrated ability to prepare and present financial data and reports in a professional, timely, and effective manner.

• Proficiency with payroll systems (e.g., Workday, PeopleSoft, ADP), spreadsheet software (e.g. Microsoft Excel), and database software like Oracle SQL Developer or Microsoft Access.
• Experience reading, interpreting, and understanding statutes, rules, regulations, GASB pronouncements, etc. to determine how they apply to the state's business practices.
• Ability to maintain confidentiality and handle sensitive information, including protecting PII and other non-public data.
• Demonstrated respect for diversity and a deep commitment to fostering an inclusive and collaborative work environment.

A bachelor's degree in Accounting, Finance, Business Administration or related field may substitute for one (1) year of experience. A master's degree in Accounting, Finance, Business Administration or related field may substitute for eighteen months of experience. A doctorate degree in Accounting, Finance, Business Administration or related field may substitute for two (2) years of experience.

Preferred Qualifications
MMB values diverse perspectives and encourages all qualified candidates to apply, even if they do not meet 100% of the preferred qualifications. Your unique skills and background might be just what we need

• Certified Payroll Professional (CPP) or similar certification.
• Experience with multi-state payroll and tax compliance.
• Familiarity with union contracts and collective bargaining agreements.
• Strong communication and leadership skills.
• Experience supervising staff in a unionized environment.
• State of MN payroll system.

Additional Requirements
It is the policy of Minnesota Management and Budget that a successful candidate must pass all required checks prior to employment which may consist of the below checks:

• SEMA4 records check (applies to current and past state employees only)
• Criminal history check
• Reference check
• Social Security and address verification
• Education verification
• Conflict of interest review
• Other legally or internal policy required checks

A criminal history does not automatically disqualify candidates, and each case will be reviewed individually on a case-by-case basis and in alignment with fair and equitable hiring practices.

Minnesota Management & Budget does not participate in E-Verify. Minnesota Management & Budget will not sponsor applicant work visas, including F-1 STEM OPT extensions. All applicants must be legally authorized to work in the United States.

How To Apply
Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at or email For additional information about the application process, go to

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Natalie Pham at

MMB may choose to non-competitively interview certain disabled veterans (CDVs). To receive consideration as a CDV under M.S. 43A.111, you must:

• Meet service requirements and have a verified service-connected disability rating of at least 30%
• Provide qualifying documentation verifying the disability
• Meet all minimum qualifications identified in this posting
• Submit all documentation by the closing date to Natalie Pham at

Contact

If you have questions about this position, contact Natalie Pham at or

Working together to improve the state we love.
What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year

• Low-cost medical, dental, vision, and prescription drug plans

• Fertility care, including IVF

• Diabetes care

• Dental and orthodontic care for adults and children

• 6 weeks paid leave for parents of newborn or newly adopted children

• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Tuition reimbursement
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at )

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies
based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Applicants With Disabilities
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at or email and let us know the support you need.