Administrative Assistant

Administrative Assistant

Company: MammoLink LLC – Mobile 3D Mammography & Breast Imaging Services
Reports To: Operations Manager / Leadership Team
Employment Type: Full-Time or Part-Time

Position Summary

The Administrative Assistant provides critical day-to-day support to MammoLink's operations, leadership, and clinical teams. This role requires exceptional organization, professionalism, and attention to detail. The ideal candidate thrives in a fast-paced healthcare environment and plays a key role in keeping mobile operations running smoothly.

Key Responsibilities

• Provide administrative support to leadership and operations teams
• Answer and direct phone calls, emails, and general inquiries
• Assist with scheduling, calendars, and coordination of mobile mammography events
• Maintain and organize digital and physical records
• Support onboarding paperwork, HR documentation, and internal communications
• Prepare documents, reports, and correspondence as needed
• Assist with data entry, tracking, and basic reporting
• Coordinate office supplies, mail, and general office needs
• Support compliance-related documentation as directed
• Handle multiple projects at one time

Qualifications

• High school diploma required; associate or bachelor's degree preferred
• 2+ years of administrative or office support experience
• Strong organizational and time-management skills
• Proficient in Google Workspace (Docs, Sheets, Calendar)
• Professional communication and customer service skills
• Ability to handle sensitive and confidential information
• Can handle constructive criticism and welcomes change

Preferred Skills

• Experience in healthcare, medical office, or mobile operations
• Familiarity with scheduling systems, EMR, or billing platforms
• Ability to multitask and adapt in a growing organization
• Sociable and able to speak on the phone with multiple partners and medical centers.

MammoLink LLC is an equal opportunity employer and is committed to providing compassionate, accessible breast imaging services to the communities we serve.

Pay: $55, $63,000.00 per year

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Paid time off

Work Location: Remote