Administrative Professional

Administrative Professional

Location: Canada (Branch-based role)
Company: WPI Canada – A Subsidiary of Waukesha Pearce Industries

WPI Canada is a growing presence in the Canadian oil and gas service industry. We are currently seeking a highly organized and detail-oriented Administrative Professional with oil and gas experience to support our operations and service teams. This role is critical to ensuring accurate financial processing, safety compliance, and efficient office operations.

Key Responsibilities

• Provide administrative support to management, operations, and field service teams
• Perform Accounts Receivable (AR) and Accounts Payable (AP) functions
• Prepare and process customer invoicing accurately and in a timely manner
• Manage banking activities, including deposits, reconciliations, and reporting
• Maintain accurate records related to jobs, billing, and customer accounts
• Support safety administration, including documentation, compliance tracking, and reporting
• Prepare reports, spreadsheets, and presentations using Excel and PowerPoint
• Assist with month-end and year-end administrative and financial tasks
• Ensure all documentation is complete, accurate, and compliant with company and customer requirements
• Communicate effectively with internal teams, customers, and vendors

Qualifications & Experience

• Previous oil and gas industry experience is required
• Strong proficiency in Microsoft Excel and PowerPoint
• Experience with AR/AP, invoicing, and general accounting functions
• Familiarity with safety programs and documentation within an industrial or oil and gas environment
• Strong attention to detail and high level of accuracy
• Excellent organizational, time-management, and communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Self-motivated with the ability to work independently and as part of a team

Compensation & Benefits

• Competitive wage based on experience
• Benefits package
• RRSP contributions
• Opportunity to grow with an expanding organization

Note: Only candidates selected for an interview will be contacted.

Job Type: Full-time

Pay: $25.00-$40.00 per hour

Expected hours: 40 – 50 per week

Benefits:

• Casual dress
• Company events
• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Profit sharing
• RRSP match
• Tuition reimbursement
• Vision care

Work Location: In person