Receptionist / Office Services Support (45%)

In this role you will be responsible for managing the office reception and providing ad-hoc support for office tasks, working closely with another team member. You  will serve as key point of contact for other office members, supporting day-to-day coordination and communication.

This is a part time role with 18 working hours per week.

• Primary point of contact for telephone switchboard
• Manage daily mail, courier services, and reception email inbox
• Oversee office maintenance, including cleaning company and other external suppliers or service providers
• Maintain kitchen facilities, including restocking fridges
• Manage meeting room reservations and prepare conference rooms for internal and external meetings, including arranging coffee, beverages, and catering
• Coordinate office and team events
• Serve as primary IT point of contact for employees, coordinating on and off-boarding for  employees, setting up IT equipment
• Responsible for managing company mobile devices and associated contracts
• Order office supplies, maintain stock level in storage  
• Coordinator of company parking and allocations
• Provide support for Management Assistant, including event coordination and administrative errands for Management

• Relevant experience in a similar role
• Minimum 3 years of experience working in a support function like office manager or receptionist
• Tech-savvy with good knowledge of Microsoft Office
• Excellent organisation and time management skills
• Structured way of working and ability to prioritise
• Collaborative, communicative, team player and a mindset to improve processes
• Ability to handle sensitive information with discretion
• Fluency in German (native speaker level) and English is a must. Any other language is an added benefit. Fluency in Swiss German is highly preferred
• Valid class B driver’s licence

• Broad variety of tasks and freedom to act
• Plenty of opportunities to challenge and drive things forward
• Enjoying taking off together with motivated and professional colleagues
• The chance to shape a loved brand that makes people smile all around the world
• An established and growing company with a strong reputation
• A fair compensation and many cool benefits