Branch Administrator

Company Description

At Konecranes, we believe that great customer experience is built on the people behind the Konecranes name. Everything we do, we do with passion and drive. We believe diversity drives business success and is the foundation for our growth. We welcome different backgrounds and skills that enrich our community, and we promote a place where we can ALL be ourselves. This is what makes Konecranes a unique place to work .

Job Description

POSITION TITLE: Branch Administrator

REPORTS TO: District Administrator

Konecranes is looking for a professional individual to fill our Branch Administrator role. As a Branch Administrator, you will be handling the administrative duties for our Port Service business. We are seeking a highly organized individual who is self-motivated and can work independently. You will be expected to work quickly and efficiently to ensure your tasks are completed in a timely manner. If you are organized, tactful, and are interested in working with one of the leading companies in the industrial manufacturing field, look no further than Konecranes

PRINCIPAL RESPONSIBILITIES:

Responsible for processes and associated procedures and business rules for the following:

• Administration of company vehicles, cell phones, and credit cards
• Assist management teams with meeting administration and travel bookings
• Compile and keep track of MSHA and subcontractor hours
• Assist customers and vendors with Certificates of Insurance when necessary
• Training confirmation and travel bookings
• Managing personnel profiles in systems (SAP, Siebel, PC, etc)
• Order and manage company printers and copiers
• Order office supplies, business cards, and marketing materials for branches
• Ensure hourly time entries in Siebel are correct and according to Company policy
• Assist business units with their payroll approval process, ensuring time is reported accurately but with minimal administrative time spent by front-line employees
• Escalate any recurring issues, and assist with process improvement
• Coordinate between the front-line employees and the corporate payroll group to ensure maximum efficiency and accuracy
• Enter expense reports into SAP on behalf of team members
• Process AP bills that are not sent to FSSC and work with vendors to update their remit to information
• Agreement and asset creation and/or review
• Use the current Siebel system in the agreement entry process efficiently
• Develop competency and use processes and tools provided for this role.
• Use queries and reports to assist in daily job functions.
• Strict adherence to the organization's agreement requirements and order process flows relating to the sales and service handbook guidelines.
• Coordinate customer data maintenance
• Execute all functions in line with the applicable delegation of authority
• Review invoicing data for accuracy and ensure compliance to customer requirements
• Complete the invoicing process within SAP
• Send invoices to end customers
• Maintain customer contact information and billing requirements
• Complete customer follow-up to ensure the receipt of invoice and