Administrative Assistant

About Pacific Office Automation

Pacific Office Automation is the largest independently owned document imaging and technology dealer in the nation. Founded in 1976, we have grown to 40 branches across 11 western states: OR, WA, CA, AZ, NM, NV, UT, ID, CO, TX, and HI. With more than 40 years of success in office equipment and technology sales and service, our growth and reputation have allowed us to build strong partnerships with leading manufacturers such as Canon, Sharp, Konica Minolta, HP, Ricoh, Lexmark, and more.

At Pacific Office Automation, you�ll find a fast-growing technology company that offers long-term career opportunities, competitive benefits, and a collaborative team environment. We invest in our employees through ongoing training and certifications to ensure they stay ahead in an ever-evolving technology landscape. We believe every voice matters�regardless of role, tenure, or title.

Position Overview

Do you enjoy managing multiple priorities, supporting teammates as a go-to resource, and bringing a strong work ethic to everything you do?

Our fast-paced sales office is seeking an Administrative Assistant to join our team in Bend, OR. The ideal candidate is highly detail-oriented, solution-focused, and able to meet urgent deadlines while maintaining accuracy.

Essential Job Duties

• Perform detailed data entry across multiple databases

• Provide frequent and responsive internal customer service

• Maintain and update spreadsheets for cost analysis and reporting

• Support sales representatives and branch management with administrative needs

• File, copy, scan, and organize documents

• Coordinate equipment and software deliveries, moves, and pickups

• Escalate service-related issues on behalf of customers

• Audit and generate invoices

Qualifications

• Proficiency in Microsoft Excel, including copy/paste, filtering, multi-column sorting, finding data, and working with multiple worksheets

• Proficiency in Microsoft Word

• Typing speed of 50�60 words per minute

• Strong ability to follow directions and take accurate notes

• Minimum of 2 years of office experience, preferably in an administrative or customer service role

• Ability to work independently while contributing to a team environment

Preferred Skills (Not Required)

• Advanced Microsoft Excel skills, including pivot tables, conditional formatting, and indexed formulas

Benefits

• Opportunities for advancement and leadership growth

• Team-oriented, supportive work environment

• Medical, dental, vision, and life insurance

• 401(k) with company match

• Paid time off, vacation, and sick leave

• FSA program

• Compensation: $19-$21/hr DOE

Our Commitment to Diversity & Inclusion

Pacific Office Automation is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, gender, sexual orientation, gender identity or expression, age, religion, veteran status, or any other characteristic protected by law. We celebrate our differences and believe diversity makes us stronger.

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