Executive Assistant

Advanced Personnel Resources
is seeking a highly organized and proactive
Higher Education Executive Assistant
to support senior academic leaders and administrative teams within a dynamic educational institution. This role involves managing complex calendars, coordinating projects, and providing comprehensive administrative support to ensure the smooth operation of academic programs and institutional initiatives. T

The ideal candidate will demonstrate exceptional communication skills, proficiency in office management, and a strong commitment to fostering an efficient and professional environment. This paid position offers an opportunity to contribute meaningfully to higher education administration while developing valuable skills in a collaborative setting.

• Position pays around $22 per hour
• Working business office hours - Onsite

Benefits offered by APR:
Medical, Dental, Term Life, Short-Term Disability, Holiday Pay, Service Bonus, Direct Deposit

Responsibilities

• Manage and coordinate executive calendars, scheduling meetings, appointments, and institutional events with precision using tools such as Microsoft Outlook Calendar and Google Workspace.
• Prepare, proofread, and transcribe correspondence, reports, presentations, and meeting minutes with attention to detail.
• Organize and facilitate event planning activities for academic conferences, workshops, and seminars, including venue arrangements, catering coordination, and logistics management.
• Provide comprehensive administrative support including filing, data entry, document management via DocuSign, and maintaining organized office records.
• Handle multi-line phone systems with professionalism, demonstrating excellent phone etiquette while directing inquiries efficiently.
• Support project coordination efforts by tracking deadlines, preparing agendas, and collaborating with faculty and staff on various initiatives.
• Manage office supplies inventory and oversee front desk operations to ensure a welcoming environment for visitors and callers.
• Support personal assistant duties for senior staff including travel arrangements, personal scheduling, and confidential correspondence.
• Maintain organizational systems that enhance workflow efficiency across departments.

Skills

• Proven experience in office management or administrative support within an academic or professional setting.
• Have worked within the Higher Education Field, supporting C-level executives