Human Resources Coordinator

Department

Human Resources Staff

Location

Lincoln

Job Category

Professional

Job Type

FT

Posting Number

02095

Position End Date

Position Summary Information

General Description of Position

Under the general direction and supervision of the Senior Director, Human Resources, the Human Resources Coordinator provides centralized coordination and administrative support for the College's human resources governance framework. This position is primarily responsible for managing the lifecycle of Human Resources policies and procedures, administering the College's policy management system, supporting compliance coordination efforts, maintaining HR documentation, and assisting with audit readiness and institutional record-keeping.

This full-time regular position serves as a key internal resource to ensure that Human Resources policies, procedures, and practices are current, consistent, accessible, and aligned with applicable College policies, bargaining agreements, and federal, state, and local employment requirements.

Essential Functions

Policy & Procedure Coordination

• Coordinate and manage the lifecycle of Human Resources policies and procedures, including drafting, review, revision, approval routing, publication, and archival.

• Serve as the primary administrator for the College's policy management system (e.g., DocTract), ensuring accurate version control, routing, approvals, and accessibility.

• Maintain organized and current records of policy approvals, effective dates, revision histories, and supporting documentation.

• Assist in reviewing policies and procedures for consistency with bargaining agreements, College policies, and operational practices.

• Support the Senior Director and Associate Vice President of Human Resources in drafting procedural language, guidance documents, and implementation materials related to HR policies.

Compliance Infrastructure & Documentation

• Maintain compliance calendars and tracking tools to support timely review of policies, procedures, notices, and required postings.

• Coordinate updates to policies, procedures, forms, and templates in response to changes in law, regulation, accreditation requirements, or collective bargaining agreements, as directed.

• Assist with preparation for internal and external audits, records requests, and compliance reviews by organizing documentation and supporting materials.

• Maintain HR-required notices, postings, and reference materials to ensure compliance with federal, state, and local employment laws and regulations.

Administrative & Operational Support

• Provide administrative and project support to HR leadership for policy initiatives, compliance projects, and governance-related activities.

• Assist with preparation of HR-related reports, summaries, and documentation for College leadership, committees, and the Board of Governors, as assigned.

• Coordinate with HR staff to ensure alignment between documented procedures and day-to-day HR practices.

• Maintain strict confidentiality and professionalism in handling sensitive and confidential information.

Title IX & Compliance Support (Deputy Title IX Coordinator)

• Serve as Deputy Title IX Coordinator, in collaboration with the Title IX Director, supporting the College's compliance with Title IX and related civil rights laws and regulations.

• Assist the Title IX Director with coordination, documentation, and recordkeeping related to Title IX reports, complaints, investigations, resolutions, and training activities.

• Support the development, review, and maintenance of Title IX-related policies, procedures, notices, and guidance materials to ensure alignment with federal regulations and College policy.

• Assist with monitoring compliance timelines, tracking required documentation, and maintaining secure and accurate Title IX records.

• Coordinate with the Title IX Director, Human Resources, Legal Counsel, and other College offices to support consistent application of Title IX procedures across the institution.

Promote a Culture of Belonging

Support and promote an environment of belonging where all students, faculty members, and college employees feel welcomed, valued, and empowered to contribute. Foster a community where each individual and their varied perspectives enrich the educational experience and create a safe and respectful environment. Support the College's policies and programming related to access, fair employment, and equal opportunities for all.

Marginal Functions

• Assist with special projects related to Human Resources policies, procedures, training, and compliance, as assigned.

• Perform other related duties within the division/program as assigned.

• May be required to perform associated duties, functions, or assignments in other divisions/programs/areas as required.

• Perform other College functions and duties as assigned.

• Must be able to work varied days, hours, shifts, locations, and campuses as required. Work schedule (hours/days/work location) are scheduled by Southeast Community College based upon the needs of the College. Work hours, shifts, days and work locations may vary depending upon the needs of Southeast Community College and subject to modification. Emergency or scheduled special activities may require hours outside of the regular workweek.

Required Knowledge, Skills and Abilities

• Working knowledge of Human Resources principles, terminology, policies, and procedures.

• Ability to learn, interpret, apply, and explain policies, procedures, and regulatory requirements.

• Strong written communication skills, including the ability to draft, edit, and organize policies, procedures, and professional documents.

• High level of attention to detail, accuracy, and document control.

• Ability to manage multiple projects, prioritize tasks, and meet deadlines in a fast-paced environment.

• Ability to work independently and collaboratively in a team-oriented environment.

• Ability to maintain strict confidentiality and handle sensitive information professionally.

• Proficiency with standard office software applications (e.g., Microsoft Word, Excel, Outlook, PowerPoint) and ability to learn HR systems and policy management platforms.

• Ability to communicate effectively and professionally with employees, supervisors, administrators, and external stakeholders.

• Ability to work with sensitive civil rights, discrimination, and harassment-related information in a professional, neutral, and confidential manner.

• Ability to understand and support compliance requirements related to Title IX, EEO, and other civil rights regulations.

• Ability to coordinate documentation, timelines, and records related to Title IX and compliance matters.

• Willingness and demonstrated ability to learn new hardware and software systems.

• Demonstrated ability to communicate effectively in written and verbal formats.

• Demonstrated ability to build and maintain positive relationships within and outside of reporting lines.

• Demonstrated ability to establish priorities and meet deadlines.

• Ability to communicate at all times effectively in a positive, respectful, courteous, and professional manner and maintain professionalism, patience, and understanding in stressful situations. Skill, tact, and ability using oral and written business communications and business etiquette.

• Ability to consistently maintain a positive, supportive, and collaborative work style to support the goals, efforts, and decisions of the Human Resources division, Administration, and College.

• Ability to maintain strict confidentiality and adhere to policies of confidentiality in support of the mission and functions of the Human Resources division and College Administration.

• Ability to handle multiple tasks, changing priorities, and work in an environment with critical demands to meet deadlines, perform tasks with a high degree of accuracy, and attention to detail.

• Ability to work independently, accurately, and to prioritize multiple projects with time-sensitive deadlines and follow-up as needed, and to work efficiently and effectively with limited supervision in a team-oriented environment.

• The individual must possess the above skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

Minimum Qualifications

• Associate's Degree in the area of Human Resources, Business Administration, Public Administration, Communications, or a directly related field of study.

• Three (3)* years of professional Human Resources work experience or professional business experience requiring regular work with compliance, policy coordination, records management, or a related professional environment.

• Bachelor's degree in Human Resources, Business Administration, Management, or a directly related field of study may substitute for up to one (1) year of required work experience.

Desired Qualifications

• Bachelor's Degree in Human Resources, Business Administration, or a related field.

• Experience working with policy management systems (e.g., DocTract or similar platforms).

• Experience supporting compliance, audit preparation, or governance-related activities.

• Experience drafting or coordinating policies, procedures, or standard operating procedures.

• Professional Human Resources certification (aPHR, PHR, SHRM-CP) is desirable.

Salary

$49,837 per year

Benefits

SCCBEN Dollars – Eligible Employees: Full-time status. Regular employees with an FTE of 0.75 or greater will be eligible for SCC Ben Dollars. All employees will be required to elect a health insurance option. If the cost of insurance coverage selected by an employee exceeds the SCC Ben Dollars available, all additional costs will be withheld from the employee's paycheck. Any SCC Ben Dollars that the employee does not elect to use for the purchase of dependent health and dental insurance will be paid to the employee in cash at $0.93 per $1.00 benefit dollar. All amounts paid are subject to withholding for income and employment taxes, but not subject to the College's contribution toward the Retirement Savings Plan – Group Retirement