Office Administrator

GENERAL JOB DESCRIPTION :

Manage the administrative activities of Osceola United Methodist Church and provide secretarial support for the ministries of the church.

EDUCATION / SKILL REQUIREMENTS:

Previous secretarial or receptionist experience in an office setting preferred. Proficiency with computers, office software, and communication tools is helpful.

PERSONAL ATTRIBUTES :

Support and uphold the Mission of Osceola United Methodist Church and the Discipline of the Greater United Methodist Church.
• Exhibit Christian character, showing compassion, diplomacy, and a positive witness.
• Maintain confidentiality in all matters involving members, staff, and church business.

ACCOUNTABILITY: All paid positions are accountable to the Staff–Parish Relations Committee (SPRC).

Primary Duties:

1. Office Hours Maintain office hours from 9:00 AM to 12:00 PM, Monday through Thursday. Occasional weekend work may be required in emergency situations.

2. Office Communication & Monitoring Respond to phone calls, monitor the church phone and security systems, and greet visitors.

3. Calendar & Attendance Maintain the church calendar, worship leader schedule, and attendance software.

4. Printed Materials & Reports Provide printed materials for baptisms, weddings, funerals, charge conference reports, and other items.

5. Publications Create, print, and distribute the monthly newsletter, weekly bulletins, and announcements.

6. Directory Produce the church directory each January.

7. Other Duties Perform additional duties as assigned.

SECONDARY DUTIES:

1. Media & Website Management Maintain media and website for Osceola UMC.

2. Trustee Support Maintain vehicle and maintenance records.

3. Volunteer Coordination Enlist and supervise volunteers.

4. Inventory & Supplies Order and maintain office supplies.

5. Care Team Support Enter data into Servant Keeper software.

6. Technical Support Provide basic equipment and computer support.

7. Media & Worship Files Maintain photos/videos and assist with worship media.

8. Miscellaneous Small Tasks Assist with small tasks; larger tasks require Senior Pastor approval.

PAID VACATION DAYS:

New Year's Day, Memorial Day, 4th of July, Labor Day, Thanksgiving, Christmas

Expected hours: 12 per week

Work Location: In person