Office Assistant

Job Summary
We are seeking a proactive and organized Office Assistant to join our dynamic team In this vital role, you will serve as the first point of contact for visitors and callers, manage daily administrative tasks, and support office operations to ensure a smooth and efficient workplace. Your energy, attention to detail, and excellent communication skills will help foster a welcoming environment while maintaining organizational excellence. This paid position offers an exciting opportunity to develop your office management skills and contribute to a professional, upbeat work atmosphere.

Duties

• Greet visitors and clients at the front desk with professionalism and warmth, providing exceptional customer service.
• Manage multi-line phone systems, screen calls, take messages, and direct inquiries accurately.
• Handle data entry tasks using Microsoft Office Suite, Google Workspace, and QuickBooks for bookkeeping and record keeping.
• Maintain organized filing systems—both digital and physical—and ensure documents are accurately proofread and stored securely.
• Assist with calendar management, scheduling appointments, meetings, and coordinating events efficiently.
• Support office management activities including supply inventory, order processing, and basic bookkeeping responsibilities.
• Provide administrative support such as photocopying, faxing, mailing, and managing correspondence with attention to detail.

Qualifications

• Prior office experience or clerical experience demonstrating strong organizational skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace applications, and computer literacy.
• Experience with QuickBooks or similar bookkeeping software is preferred.
• Excellent phone etiquette with the ability to handle multi-line phone systems confidently.
• Bilingual abilities are highly desirable to serve diverse client needs effectively.
• Strong typing skills along with meticulous proofreading capabilities.
• Knowledge of office management procedures including filing systems, data entry, and calendar management.
• Personal assistant or medical/dental receptionist experience is a plus but not required.
• Demonstrated customer service skills with a friendly attitude and professional demeanor.
• Ability to manage time effectively in a fast-paced environment while maintaining accuracy. Join us as an Office Assistant where your enthusiasm meets opportunity Bring your organizational talent and positive energy to help us create an efficient workspace that supports our team's success every day

Job Type: Part-time

Pay: $ $28.33 per hour

Expected hours: 20 – 32 per week

Benefits:

• Employee discount
• Flexible schedule

Work Location: Hybrid remote in Mission Hills, CA 91345