Human Resources Assistant

Position Summary:

The Human Resources Assistant will perform administrative tasks and services to support effective and efficient operations of the Company's human resources department.

Superior will not inquire about or seek information about applicant's criminal history until after a conditional offer of employment has been made to the applicant.

Roles & Responsibilities

Filing, Phones, Visitors, Deliveries, and VOE's

• Create new personnel files.
• Alphabetizing loose paper work.
• Retrieving rehire and terminated personnel files.
• Compile personnel files for subpoena requests.
• Prepare legal files.
• Verifications of Employment - The Work Number, State/Federal Agency Requests, EDD.
• Handle supply requests and distribute to department, including ensuring break room supplies are replenished.
• Prepare and gather quarterly meal acknowledgement forms.
• Answer/Direct phone calls from multi-line phone system.
• Greet/Direct visitors.
• Make conference room reservations for meetings/events.
• Handle incoming and outgoing mail and packages via ups, FedEx, DHL, and ACC.
• Contacting the correct person to assist the employees or visitors in the HR Lobby.
• Collecting applications for employment from walk-in applicants and distributing to appropriate parties.
• Company mail distribution.

• Complete, prepare and enter data for reporting purposes, i.e. forms, spreadsheets LOA, EDD, and Warnings.

• Process Disability and Paid Family Leave claims on a daily basis.

• Respond to Unemployment Claims via Equifax.

• Responsible for law compliance with FMLA/CFRA, ADA and other Leaves, and process all requests for time off.

• Enter all warnings, suspensions, and till variances in the UKG system.

• Enter changes of address, phone number, and emergency contacts in the UKG system.

• Translating documents from English to Spanish and vice versa for the HR Department.

• Complete, prepare and enter data for reporting purposes, i.e. forms, spreadsheets.
• Assisting with employee acknowledgement forms – preparing packets for stores, auditing for completion.
• Assisting with filing and organizing employee files.
• Performing special assignments as requested.

Job Requirements:

Education:

• High School Diploma or its equivalent

Experience:

• Minimum of one year experience in professional office

Knowledge:

• Microsoft Office (Word, Excel, PowerPoint)

Skills and Ability:

• Excellent Communication Skills
• Ability to multi-task
• Bi-Lingual (Spanish and English)
• Regular attendance and punctuality

Pay Rate: $16.50 to $22.00

TO VIEW THE APPLICANT NOTICE ABOUT YOUR PERSONAL INFORMATION CLICK THE LINK BELOW.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.