Real Estate Transaction Coordinator

Real Estate Transaction Coordinator

**THIS IS NOT AN ENTRY LEVEL POSITION**

Previous experience working in a real estate office, for a real estate attorney, or a title company is preferred. Previous experience in administration preferred.

We are seeking a detail-oriented and organized Transaction Coordinator to join The Kim Musgrave Team. You will oversee the entire transaction process from contract to close, ensuring all documentation and responsibilities are handled in a timely and compliant manner.

The ideal candidate is highly organized with excellent communication skills and the ability to multitask effectively in a fast-paced environment. This role is crucial for ensuring a smooth and efficient experience for our clients and agents. The ideal candidate will have excellent communication skills, a keen eye for detail, and the ability to multitask in a fast-paced environment. The ideal candidate will have great computer skills, be a self-motivated problem solver, and be willing to take initiative and work on his/her own.

Daily responsibilities include:

• Coordinate all aspects of real estate transactions from initial contract to closing, providing administrative support to agents and clients.
• Review contracts, agreements, disclosures, and addenda for accuracy and compliance with brokerage and license law, resolving any discrepancies before filing.
• Manage and track all transaction deadlines and contingencies, ensuring all parties adhere to the schedule.
• Serve as the main point of contact, maintaining consistent communication with clients, agents, lenders, title companies, inspectors, and attorneys.
• Schedule appointments for inspections, appraisals, repairs, and the final closing, coordinating all involved vendors and services.
• Create, manage, and maintain organized transaction files and client information within company databases and transaction management systems.
• Prepare necessary reports, documentation, and closing statements for broker review and distribution.
• Provide administrative support to agents, including scheduling appointments and handling correspondence.
• Track and ensure the timely completion of all necessary documentation, such as purchase agreements, disclosures, and closing statements.
• Ensure all documents have the correct signatures and dates.
• Answer office phone. Respond appropriately and in a timely manner to office calls & emails.

Qualifications & Skills

• Proven experience (e.g., 2+ years) as a Real Estate Transaction Coordinator or similar administrative role in the real estate industry is preferred.
• Strong working knowledge of residential real estate documents, timelines, and basic bookkeeping principles.
• Exceptional organizational skills, attention to detail, and time-management abilities.
• Proficiency with standard office equipment, Google Workspace, and real estate-specific software/CRM systems.
• Excellent written and verbal communication and customer service skills.
• Ability to work independently and collaboratively, demonstrating a proactive problem-solving mindset.

Job Type: Full-time

Pay: $ $24.00 per hour

Expected hours: 40 per week

Experience:

• Transaction Management: 2 years (Preferred)
• Real estate administrative: 2 years (Preferred)

Work Location: In person