Office Administrator

Overview
We are seeking a dynamic and highly organized Office Administrator to join our team and ensure the smooth operation of our office environment. This vital role involves managing daily administrative functions, coordinating schedules, overseeing vendor relationships, and supporting various departments with clerical and operational tasks. The ideal candidate will bring enthusiasm, exceptional communication skills, and a proactive approach to office management, fostering an efficient and welcoming workplace. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a thriving organization committed to excellence.

Responsibilities

• Manage calendar scheduling, appointments, and meeting arrangements to optimize team productivity
• Oversee front desk operations, including greeting visitors, handling multi-line phone systems, and managing phone etiquette
• Coordinate vendor management activities, including procurement, service scheduling, and maintaining supplier relationships
• Support human resources functions such as onboarding new employees, maintaining personnel records, and assisting with training & development initiatives
• Handle bookkeeping and basic accounting tasks using a QuickBooks similar software, including invoicing and expense tracking
• Assist with office budgeting, filing systems, and general clerical duties to ensure organized recordkeeping and compliance
• Support event planning efforts for meetings or company functions to promote team engagement and organizational culture

Experience

• Proven office experience with strong organizational skills in a fast-paced environment
• Supervising experience or team management background preferred
• Familiarity with QuickBooks or comparable accounting software for bookkeeping and payroll processing
• Prior experience in office administration or similar settings is required
• Excellent communication skills with professional phone etiquette and customer service orientation
• Demonstrated ability to manage schedules effectively and coordinate multiple priorities simultaneously
• Knowledge of vendor management, budgeting processes, filing systems, and clerical procedures is essential

Join us in creating an energetic workplace where your organizational talents will shine We value proactive individuals who thrive on multitasking and delivering exceptional support across all office functions. This role is perfect for someone eager to grow their administrative career within a collaborative environment that recognizes your contributions every step of the way.

Pay: From $17.00 per hour

Expected hours: No more than 40 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person