Permits and Estimates Administrator

Job Overview
We are seeking a highly organized and detail-oriented Permits and Estimates Administrator to join our team. This role is essential in managing permit applications, preparing accurate estimates, and supporting administrative functions within our office. The ideal candidate will possess strong office management skills, proficiency with various computer applications, and excellent customer service abilities. Bilingual skills are a plus to effectively communicate with diverse clients and vendors. This position offers an opportunity to contribute to the smooth operation of our projects while utilizing your clerical and administrative expertise.

Responsibilities

• Prepare and submit permit applications, ensuring compliance with local regulations and deadlines
• Assist in preparing proposals, bid forms, and supporting documentation for submissions.
• Manage incoming calls, providing professional customer support and information regarding the estimates and permits process
• Maintain organized filing systems for permits, estimates, and related documentation
• Utilize Microsoft Office, and other software for data entry, proofreading, and document management
• Coordinate with team members to ensure timely completion of permits and estimates
• Assist with calendar management and scheduling appointments or meetings as needed
• Support office management tasks including filing, record keeping, and administrative support duties

Experience

• Previous office management or administrative experience preferred, especially in construction
• Proficiency with QuickBooks, Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), and data entry tools
• Experience with clerical tasks such as proofreading, filing, and calendar management
• Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
• Bilingual abilities are advantageous for communicating with diverse clients and vendors
• Some familiarity with permit processes or estimating procedures is required
• Excellent customer service skills combined with professional phone etiquette and support experience

This role is vital for maintaining efficient project workflows through meticulous permit handling and accurate estimate preparation. We seek a dedicated individual who values organization, accuracy, and excellent communication to support our team's success.

Pay: $41, $59,800.00 per year

Benefits:

• Paid time off

People with a criminal record are encouraged to apply

Work Location: In person