Executive Assistant to County Manager

Forsyth County's Manager's Office is looking for a motivated individual for an opening as Executive Assistant to County Manager. This position works under the general direction of the County Manager and Deputy County Managers, performs a wide variety of highly responsible, complex, and diverse activities while providing administrative, analytical, and technical support to the Managers.

Schedule is Monday-Friday 8:00 am - 5:00 pm.
Occasional evening and weekend hours may be required.
This position is an exempt/salaried position.

A successful candidate should have the following knowledge, skills, and abilities

• Significant knowledge of office or work unit procedures, methods, and practices.
• Significant knowledge of and ability to use correct grammar, vocabulary, spelling, and office terminology and ability to proofread.
• Knowledge of common office software, and specialized software for agenda management, hosting remote meetings, and other needs.
• Knowledge of County operations.
• Ability to record, compile, summarize, and perform basic analysis of narrative and numerical materials.
• Ability to use a variety of office equipment and to type with accuracy at the speed required by the position.
• Ability to use courtesy and tact in performing public contact and communication duties.
• Ability to independently apply laws, departmental rules, and regulations in the performance of assigned duties.
• Ability to use judgment in coordinating and monitoring office procedures and workflow.
• Ability to independently compose and format materials within established guidelines.
• Ability to be resourceful in gathering and giving information.
• Ability to schedule and coordinate a variety of appointments, meetings, and conferences.
• Ability to maintain effective working relationships with other employees.
• Ability to provide effective logistical and scheduling support to multiple executives.
• Ability to organize large meetings or events.
• Ability to represent executives in discussions with County staff, elected officials, representatives of outside agencies, and members of the public.
• Ability to modify administrative processes to meet new needs and challenges.
• Ability to demonstrate appropriate judgement about when to escalate issues to the County Manager or other executives.
• Ability to handle sensitive information in a confidential manner.
• Keen organizational skills including but not limited to the ability to organize documents for easy access, coordination of multiple calendars, and managing competing priorities.

Bachelor's degree in business administration, office administration, or a related field preferred. Five years administrative support for an executive and/or multiple executives, preferably in a governmental setting.

Essential duties and responsibilities include but are not limited to:

• Performs special projects at the request of the County Manager or Deputy County Managers that may require critical thinking, complex analyses, conducting research, presenting data, and making recommendations.
• Responds to inquiries by finding answers to questions or referring queries to the appropriate department or employee; follows up to ensure matters have been appropriately resolved.
• Coordinates calendar activities to include scheduling appointments, meetings, conferences, hearings, or other activities; updating calendar on a regular basis and notifying parties involved about changes; and distributing event calendars as required.
• Coordinates the logistics associated with meetings, conferences, and workshops.
• Arranges travel and conference registrations and reservations to include preparation of itineraries, expense reports, and other related documents.
• Plans, coordinates, and participates in various events including seminars,

meetings, and luncheons; may be required to take minutes and distribute them to participants.

• Drafts correspondence, messages, talking points, and presentations for the County Manager and Deputy County Managers.
• Drafts, edits, and publishes monthly reports to inform the County Manager and Deputy County Managers of the progress of projects, programs, and initiatives.
• Supports the County Manager and Deputy County Managers with reporting and monitoring organizational goals and performance measures.
• Represents the County Manager in discussions about logistical and administrative matters. Handles confidential administrative processes for executives, including the processing of personnel actions, and legal actions.
• Responds, with minimal guidance, to requests for assistance from County executives.
• Manages email correspondence for the County Manager and Deputy County Managers.
• Follows established procedures and framework and adheres to established ground rules for areas of responsibility.
• Covers front desk for the County Manager's office including answering phone calls, processing mail, processing contracts, and assisting in-office visitors.
• May make commitments on behalf of the County Manager and Deputy County Managers within guidelines provided.
• Contacts others to provide or secure information to resolve problems or obtain needed materials.
• May be asked to create and update project management related documents.
• Utilizes computer software packages to prepare a variety of office documents, records, reports, charts, and graphs; determines format and manipulates text from various sources.
• Performs other duties of a similar nature or level.
• Performs work during emergency/disaster situations.
• Performs related work as required.