Executive Assistant to the CEO

About Irish Realty

Irish Realty is a high-performing, relationship-driven real estate team serving the greater South Bend and Notre Dame communities. We provide a concierge-level client experience and value integrity, collaboration, and continuous improvement. As we grow, we're looking for talented professionals who want to make an impact.

About the Role

We're seeking a highly organized, proactive Executive Assistant to support Steve, our CEO and Sales Manager. This role supports operations, sales, and business development—and is perfect for someone who thrives in a fast-paced environment and loves being the operational backbone of a high-performing leader.

What You'll Do

Executive Support

Manage and optimize the CEO's calendar, communication, and priorities

Capture meeting notes and action items

Maintain task systems and streamline workflows

Field calls, texts, and emails; summarize priority items

Serve as a liaison to reduce interruptions and facilitate communication

Attend appointments as needed

Sales Support

Track and delegate actionable items

Prepare agendas and support meetings

Assist with priority leads, clients, new construction, and high-end listings

Review agent activity and help optimize the sales pipeline

Business Development

Support investor relationships and strategic initiatives

Manage project tasks and identify items needing CEO involvement

Real Estate Operations

Prepare CMAs, listing documents, and MLS inputs

Help coordinate open houses and listing contracts

Provide Back up on team calls and leads

Manage team email

Qualifications

Active Indiana Real Estate License (not required, but strongly encouraged)

Experience supporting executives in a fast-paced environment

Exceptional communication and organizational skills

High attention to detail and ability to manage shifting priorities

Professional, discreet, and confident working with high-value clients

Familiarity with Asana, Boldtrail, and Google Workspace is a plus

Initiative-driven with a problem-solving mindset

Schedule, Benefits & Compensation

Full-time: 40 hours/week - Standard hours: 9:00 a.m.–5:00 p.m. (with some flexibility), Competitive salary based on experience, 401k and Paid Time Off

To Apply:

Please forward your resume to

Pay: $60, $65,000.00 per year

Benefits:

• 401(k)
• Paid time off

Work Location: In person