Administrative Assistant

Careers at SCDES: Where Passion Meets Preservation

Do you love South Carolina and protecting the environment?

Come join our team at SCDES, put your passion to work with us

We are dedicated to protecting the state of South Carolina and we would love to have you as a member of our team

Science | Service | Sustainability

Under general supervision, the Administrative Assistant will perform administrative duties for the Stormwater Permitting Section. Manages and processes incoming applications for stormwater permitting programs Industrial, Municipal Separate Storm Sewer Systems (MS4) and Construction Permitting. Provides procurement and travel reimbursements for the Division.

Job Duties:

• Provides assistance to the Section staff by performing administrative reviews, data entry, typing, mailing, and related work applicable to the issuance of permits and National Pollutant Discharge Elimination System (NPDES) coverages.
• Processes incoming mail to the Division and assists with bureau wide incoming mail needs. Distributes mail as directed.
• Handles incoming phone calls and provides assistance to customers. Participates in Bureau phone and mail rotation, as scheduled.
• Processing administrative work for issues as travel request, requisitions, reimbursements, public notices and data entry.
• Monitors stormwater permit applications to verify they are being logged in a timely manner. Identifies to the Manager when there is a back log of applications.
• Other Duties as Assigned.

• A high school diploma and relevant program experience.

Note: Degrees in a related technical field include, but are not limited to, Earth sciences, chemistry, biology, physics, soil science, environmental science, mathematics, etc.

Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.

Applicants indicating college credit or degree(s) on the application are encouraged to upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.

Additional Responsibilities:

• Must have valid state driver's license, and ability to operate state-owned vehicles.
• Must have excellent knowledge of office management procedures, policies, and practices, including an understanding of filing and record keeping practices.
• Must have a working knowledge and ability to use standard office equipment including computers and printers, copiers, scanners and fax machines.
• Must have the ability to obtain DPO certification and understanding of procurement procedures.

• Knowledge of MicroSoft products such as outlook, word, excel, access, and PowerPoint.
• Ability to use Adobe products such as acrobat.
• Previous P-card experience and DPO Certification.

SCDES is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions, including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

The Department will not sponsor H1B visas for this position.

The South Carolina Department of Environmental Services offers an exceptional benefits package for full time (FTE) employees:

• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid parental leave
• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
• Retirement benefit choices *
• State Retirement Plan (SCRS)
• State Optional Retirement Program (State ORP)

• Remote Work: The option to work remotely 2 days per week is available after successful completion of 1 year of employment with SCDES, based on job functions.

• Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.