Medical Practice Administrator

Job Overview
We are seeking an experienced and highly organized Medical Practice Administrator, preferably with experience in Cardiology to oversee daily operations of our medical practice. This leadership role requires a strong background in healthcare management, office administration, HR, and clinical workflows. The ideal candidate will ensure efficient practice operations, staff management, compliance with healthcare regulations, and high-quality patient care delivery. This full-time position offers an opportunity to lead a dedicated team within a dynamic cardiology setting, emphasizing excellence in patient service and operational efficiency.

Responsibilities

• Manage daily administrative functions of the cardiology practice, including scheduling, patient workflow, equipment maintenance, and patient records management
• Oversee fiscal management, including budgeting, financial analysis and reporting, and resource allocation , accounts payable, timekeeping, and payroll
• Supervise clinical and administrative staff, providing leadership in human resources functions such as hiring, training, benefits management, and performance evaluations
• Ensure compliance with HIPAA regulations and maintain the confidentiality of medical records and patient information
• Coordinate with healthcare providers to optimize clinic workflows and improve patient care processes and keep updated credentials
• Utilize EMR/EHR system to manage scheduling, clinical documentation, and medical records efficiently
• Monitor practice performance metrics and implement quality improvement initiatives aligned with ACR, ICAEL, and ODH standards
• Coordinate with billing supervisor to oversee processes related to claims submission, reimbursement, A/R management, managed care contracting, credentialing, insurance claims, and utilization management
• Maintain knowledge of medical terminology relevant to cardiology and acute care settings, and manage relationships with medical equipment vendors
• Collaborate with external agencies for accreditation and regulatory compliance including HIPAA audits and ACR and ODH standards

Skills

• Proven experience in medical office management or healthcare administration within a clinical setting
• Strong fiscal management skills including budgeting and financial oversight
• Proficiency with EMR/EHR systems
• Excellent supervisory skills with experience managing multidisciplinary teams in a multi-site healthcare environment
• Knowledge of medical terminology specific to cardiology and acute care practices
• Familiarity with HIPAA regulations, medical records management, and healthcare compliance standards
• Ability to coordinate complex scheduling, billing procedures, and insurance processes related to managed care
• Strong organizational skills with attention to detail in office operations and medical administrative support tasks
• Effective communication skills for interacting with staff, patients, vendors, and external agencies
• Experience with human resources functions including staff training, onboarding, payroll, and performance evaluation is preferred

Candidates with 3 or more years experience in medical practice management will be considered.

Job Type: Full-time

Pay: $75, $90,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person