Admin & Guest Services Coordinator

Key Responsibilities

• Reception duties, including welcoming clients and guests and providing top-notch service
  
• Ordering and stocking snacks and groceries
  
• Stocking the kitchen and boardrooms
  
• Loading and unloading dishwashers
  
• Ordering weekly catering for staff and client meetings
  
• Putting away weekly grocery deliveries
  
• Basic administrative tasks such as activating pass cards, reconciling receipts, and ordering office supplies
  
• Assisting with event and happy hour planning and execution
  
• Supporting the fire warden during emergency situations (minimal involvement; an existing team is in place)
  
• Managing administrative needs for a remote office (ordering snacks and lunches for a satellite office)
  
• Ad hoc administrative tasks as needed
  

What We're Looking For

• Upbeat, can-do attitude with a strong willingness to help
  
• At least 1 year of experience as an admin or reception duties
  
• Passion for providing exceptional guest and client service
  
• Experience in hospitality, reception, or other guest-facing roles
  
• Ability to proactively identify priorities in a fast-paced environment
  
• Comfortable handling a variety of tasks, with no two days being the same
  
• Strong organizational skills and attention to detail
  
• Professional, friendly, and hospitable demeanor at all times