Records Management Clerk

• Organize and categorize official records within the Corporate Purchasing SharePoint repository, ensuring they are renamed according to established nomenclature.
• Maintain accurate and up-to-date records inventories, ensuring proper classification for easy retrieval.
• Assign appropriate metadata to all records for efficient tracking, retrieval, and archiving in line with the Procurement Services Branch standards.
• Create and maintain clear process documentation to outline procedures for accessing, storing, and disposing of records.
• Collaborate with various departments to ensure process documentation is easy to understand and aligns with legal and compliance requirements.
• Implement systems to facilitate the efficient retrieval of records and ensure staff is properly trained in access and handling procedures.
• Ensure all records management practices comply with the Procurement Services Branch requirements while maintaining confidentiality and security of sensitive data.

• At least 4 years of experience in an Information Management environment, specifically working with records and documents.
• Strong background in records management with a solid understanding of best practices and compliance standards.
• Formal education in Records and Archive Management or a related field.
• At least 4 years of experience using Microsoft SharePoint for document management and records storage.
• 4 years of experience with Central Administration in a SharePoint environment, ensuring proper management and configuration of records.
• 2 years of experience working with Power BI reporting and SQL Server Analysis Services, Integration Services, and Reporting Services.
• Excellent attention to detail, organizational skills, and the ability to maintain accurate and up-to-date records inventories.
• Knowledge of metadata assignment, document archiving, and maintaining data security and confidentiality.

Equation Staffing Solutions is a successful, award-winning Calgary based staffing and recruitment agency specializing in the placement of candidates on a temporary, contract or permanent basis. The industries we serve include oil and gas, warehousing & transportation, finance & accounting, banking, health care, educational institutions, engineering & technology, manufacturing, construction, agriculture and all levels of government. The job families we place people in comprise of general office & admin support, human resources, customer support, warehousing, trades, machine operators, production, accounting, records management, business management & information management.