Office Assistant

Job Summary
We are seeking a dynamic and highly organized Office Assistant to join our team In this vital role, you will oversee daily office operations, coordinate administrative tasks, and ensure a smooth workflow across departments. This position offers an exciting opportunity to contribute to a thriving organization by managing essential functions and operations.

Duties

• Provide friendly, professional customer service and respond to basic service questions
• Answer phones & schedule appointments
• Dispatch and coordinate daily schedules for technicians
• Create, update, and manage customer records, invoices, and service tickets
• Process payments, deposits, and billing information accurately
• Follow up with customers on estimates, scheduling, and completed jobs
• Communicate clearly with technicians regarding job details and schedule changes
• Order office and operational supplies as needed
• Assist with basic bookkeeping, data entry, and reporting
• Support day to day office operations and keep workflows organized

Skills

• Strong phone and communication skills
• Friendly, professional customer service mindset
• Ability to manage multiple tasks and stay organized
• Comfortable scheduling appointments and coordinating calendars
• Basic computer skills, including email and office software
• Accurate data entry and attention to detail
• Ability to handle payments, invoices, and basic billing tasks
• Clear written communication skills
• Ability to work independently and as part of a small team
• Reliability, punctuality, and a strong work ethic

Pay: $ $30.00 per hour

Work Location: In person