Safety Coordinator

Work mode: HybridJob Region(s): Rockford, Illinois & Remote

Safety Coordinator

About Meiborg:

As an industry leading logistics company, Meiborg provides safe and reliable transportation services to a diverse group of customers throughout the United States. With a reputation for providing only the best in transportation and warehousing, our professional customer support staff deliver the highest levels of efficiency and performance for our customers.

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Mission: Improve short- & long-term profitability by promoting a culture that prioritizes & owns the safety & quality experience at Meiborg for its employees and public.

Position Purpose:

The Safety Coordinator provides administrative support for all safety and compliance functions across the fleet. This position maintains safety records, processes documentation, supports regulatory compliance, and assists the Safety & DOT Manager with day-to-day operational tasks.

Essential Responsibilities:

Driver Qualification File Management:

• Audit driver qualification files for DOT compliance
• Identify missing or expired documentation
• Audit medical certifications and CDL license endorsements
• Respond to employment verification requests from other carriers
• Maintain organized filing systems for all driver records

Claims Administration:

• Log and track all claims in company systems
• Update McLeod Safety Module with claim information
• Maintain Claims Tracker with current status
• Organize and file all claims documentation
• Track claim deadlines and notify Safety Manager

Accident Documentation:

• Compile accident documentation including statements, photos, and reports
• Pull and preserve dashcam footage from Motive system
• Update McLeod with complete accident details
• Maintain DOT-required accident register
• Support Safety Manager with accident response

Equipment Damage Tracking:

• Document equipment damage incidents with shop
• Track repair costs and prepare driver charge documentation
• Submit damage charges to accounting for processing
• Maintain equipment damage database and recovery tracking

Motive Software Administration:

• Manage Motive tablet inventory and assignments
• Troubleshoot tablet issues and coordinate replacements
• Support drivers with basic Motive app questions
• Retrieve dashcam footage as needed

System Maintenance & Record-Keeping:

• Daily data entry in McLeod Safety Module
• Scan and organize all safety documentation
• Ensure records are accessible and audit-ready
• Generate reports as requested

Compliance Support:

• Support regulatory filings and registration coordination
• Assist with drug and alcohol program administration (joint with dispatch)
• Maintain compliance documentation
• Track deadlines and provide administrative support to Safety Manager

Other duties as assigned.

• Strong organizational skills and attention to detail
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Excellent written and verbal communication
• Ability to manage multiple priorities and meet deadlines
• Self-starter who works independently and escalates appropriately
• Professional demeanor with internal and external contacts
• Understanding of DOT/FMCSA regulations
• Experience with transportation management systems (McLeod, Motive, etc.)
• Prior experience in trucking or logistics

• Work Address: Rockford, Illinois & Remote
• Work mode: Hybrid
• Lifting requirement (lbs): 15
• Physical tasks:
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to work remotely & after hours as needed.
• Must be able to type 40 words per minute.
• Must have good eyesight, correctable to 20/20.
• Must be able to lift 15 pounds at times & walk the floor to help staff.
• Benefits:
• Comprehensive benefits package including Medical, Dental, Vision, and Rx
• PTO benefits
• 401k with company match
• Company paid Chiropractic
• Short Term Disability
• Life Insurance
• Education: GED or HS diploma required; associate degree preferred.
• Pay Notes: Based on education, experience, and credentials