Office Services Assistant
NABCO Canada Inc.
- Calgary, Alberta, Canada
- Calgary, Alberta, Canada
Über
The Office Services Assistant completes activities necessary for the smooth functioning of the business unit's background processes.
Essential Functions
- Provide administrative support to the Calgary Branch Manager and Kelowna Service Manager (ie. MS Planner,
- SharePoint and SAP activities).
- Set up MS Planner cards and add relevant project notes.
- Upload relevant project documentation to SharePoint.
- Collaborate with the internal teams using MS Teams.
- Using SAP: quality check sales orders, validating sales totals, inventory transacting, and ensuring proper parts appear
- on work orders.
- Assist with investigating invoice discrepancies.
- Assist with inventory spot checks, credit card payments, service coordination and provide back-up to inside sales as
- needed.
- Order office supplies.
- Disseminate project pre-qualification documents, coordinating with Finance and Human Resources as needed.
- Assist with reviewing service agreements and commercial project contracts as needed.
- Disseminate project close-out documents (ie. manuals and warranty letters).
- Obtain and disseminate certificates of insurance documents for projects and customer accounts.
- Processes incoming mail and send couriered packages to Finance and Human Resources.
- Addresses routine day-to-day problems or coordinates with stakeholders to obtain solutions.
- Complete regular reports and statements.
Knowledge, Skills, Abilities
- Strong communication skills (written and verbal).
- Organizational and multitasking skills.
- Ability to process transactions with accuracy and attention to detail.
- Solid Microsoft Office Suite, including SharePoint and Planner, skills.
- Solid ability to use accounting software: SAP.
- Relevant post-secondary education or relevant combination of education and experience.
- 5 - 7 years of related experience.
- Clean indoor office environment.
- May from time to time be subject to tight deadlines.
Sprachkenntnisse
- English
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