Medical Office Coordinator

Overview
We are seeking a detail-oriented and proactive Office Coordinator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office environment. This position requires strong organizational skills, effective communication abilities, and a knack for multitasking. The Office Coordinator will be responsible for managing various administrative tasks, overseeing office functions, and supporting team members to enhance productivity.

Responsibilities

• Coordinate and manage office activities, ensuring efficient operations and a welcoming environment.
• Plan and organize company events, meetings, and training sessions.
• Supervise office staff and assist with their training and development.
• Manage schedules, including calendar management for executives and team members.
• Handle vendor management, including negotiating contracts and maintaining relationships with suppliers.
• Oversee human resources functions such as payroll processing, employee onboarding, and maintaining personnel records.
• Perform clerical duties such as filing, data entry, and managing multi-line phone systems.
• Provide exceptional front desk support, greeting visitors and handling inquiries with professionalism.
• Ensure compliance with office policies while promoting a positive workplace culture.
• Assisting or filling in when staff members are absent
• Manage IT infrastructure with IT vendor including user access and training

Experience

• Proven experience in office management or administrative roles is essential.
• Familiarity with QuickBooks for financial tracking is preferred.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent communication skills, both verbal and written.
• Experience in medical office management is a plus but not required.
• Background in event planning or team management will be advantageous.
• Proficiency in schedule management, vendor relations, payroll processing, budgeting, bookkeeping, clerical duties, filing systems, and phone etiquette. Join us as we strive to create an efficient and supportive work environment where every team member can thrive

Job Type: Part-time

Pay: $ $23.00 per hour

Expected hours: 20 per week

Benefits:

• Flexible schedule

Work Location: In person