Business Office Manager

Position Overview

Become the central hub of RJR Building's operations as our office manager. This key administrative position keeps our construction business running smoothly by managing everything from accounting and payroll to client communications and project documentation.

As office manager, you'll work closely with our project managers, field teams, and clients to ensure seamless operations. You'll handle accounts payable and receivable, process payroll, coordinate permits and insurance, and serve as the friendly voice that answers our phones. This role requires someone who can juggle multiple responsibilities, stay organized under pressure, and maintain a professional demeanor while supporting a busy construction operation.

We're looking for a detail-oriented professional who thrives in a dynamic environment and enjoys being at the heart of operations. Construction industry experience is preferred but not required—we'll teach you what you need to know about the construction side if you bring strong administrative skills and a positive attitude. If you're organized, professional, and looking for a role where you make a real difference every day, this is your opportunity.

Minimum Required Qualifications

• Minimum 3 years of office management or administrative experience

• Proficiency with QuickBooks or similar accounting software
• Strong organizational skills and ability to manage multiple priorities
• Excellent written and verbal communication abilities
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Professional phone manner and customer service orientation
• Strong attention to detail and commitment to accuracy
• Ability to maintain strict confidentiality
• Problem-solving skills and proactive approach to challenges
• Reliable and punctual with strong work ethic

Preferred Qualifications

• Experience in construction, trades, or related industry

• Familiarity with construction management software (Buildertrend, CoConstruct, etc.)
• Payroll processing experience
• Associate's degree in Business Administration or related field
• Experience with permit applications and building department processes
• Bookkeeping or accounting background

Key Responsibilities

• Manage accounts payable and receivable with accuracy and timeliness

• Process bi-weekly payroll and maintain employee records
• Answer phones professionally and respond to client inquiries
• Schedule appointments and coordinate project meetings
• Maintain organized filing systems for project documentation and company records
• Order office supplies and coordinate equipment maintenance
• Assist with bid preparation, proposal development, and contract documentation
• Process building permit applications and coordinate with local building departments
• Coordinate with insurance providers and maintain current certificates of insurance
• Support project managers with administrative tasks and documentation
• Maintain vendor relationships and manage